What are the responsibilities and job description for the Administrative Manager - Elections position at Denton County, TX?
Description
The Administrative Manager performs supervisory, clerical, and administrative work to support activities of the department. This position ensures that work generated in the office is done in a timely and accurate manner. The position is responsible for comprising and maintaining various computerized files, creating reports, working in multiple inventories and files, as well as preparing correspondence and reports.
Examples of Duties
Supervises activities of subordinates; schedules, directs, evaluates, counsels, and trains employees; ensures adherence to established policies and procedures.
Performs research and compiles data for special projects or reports; creates and maintains various computerized files; initiates faxes and makes copies.
Prepares or assists with budget for department; ensures compliance with budget; monitors funds, purchase orders, budget accounts, and office supplies.
Checks, enters, and distributes mail as necessary.
Greets visitors, answers telephones and provides information or routes communications.
Regular and punctual attendance is required.
Manages State Chapter 19 funds, including paperwork for financial reimbursement from the State.
Manages Fund 46 Contract Labor funds, including billing jurisdictions such as cities, school districts, and utility districts for their costs associated with conducting their elections, receiving their payments for same, and transferring those payments to the Auditor's office.
Creates estimates for contract elections using specialized software for elections billing, and creation and maintenance of those contracts.
Tracks and submits payroll for temporary workers to the temporary employment agency contracted with Denton County.
Maintains records for all HAVA (Federal Help America Vote Act) equipment and expenditures of HAVA funds.
Performs other related duties as required.
Minimum Qualifications
High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required.
Specific certifications related to the area of assignment may be required for this position.
Supplemental Information
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