What are the responsibilities and job description for the Field Services Coordinator (Administrative Specialist 2) position at Department of Administrative Services?
Initial Posting Date:
03/21/2025
Application Deadline:
04/06/2025
Agency:
Department of Administrative Services
Salary Range:
$4,207 - $5,842
Position Type:
Employee
Position Title:
Field Services Coordinator (Administrative Specialist 2)
Job Description:
Opportunity Awaits, Apply Today! Field Services Coordinator (Administrative Specialist 2)
The Department of Administrative Services (DAS) Fleet Services is looking for a Field Services Coordinator to manage the maintenance and repair of fleet vehicles across Oregon. You'll be the key contact between our fleet, customers, vendors, and manufacturers—ensuring vehicles are safe, reliable, and cost-effective.
At DAS Fleet Services, you'll be part of a dedicated team committed to keeping Oregon’s fleet in top condition. This role offers an opportunity to combine your technical knowledge, problem-solving skills, and customer service expertise to make a real impact. If you're looking for a rewarding career with a purpose, apply today and help keep Oregon moving!
What You’ll Do:
- Coordinate maintenance and repairs for fleet vehicles across the state based on working knowledge of automotive systems and symptoms. Work with vendors and customers to get the best service at the best price.
- Approve vehicle repairs and verify parts and labor costs.
- Keep detailed records of vehicle maintenance, repairs, warranties, and recalls.
- Process purchase orders, invoices, and accident claims.
- Travel occasionally to inspect vehicles and ensure customer satisfaction.
View the entire job description
here
.
This position offers a hybrid remote work option. For the first six (6) months, the employee must work on-site at the central workplace in SE Salem, Oregon. After this period, a minimum of two (2) on-site workdays per week will be required.
What We Are Looking For
Minimum Qualifications:
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
Desired Attributes:
- Preferences will be given to those candidates who have automotive technician experience.
- Demonstrated knowledge of common vehicle issues, performing maintenance, and overseeing repair processes, including assessing repair estimates and verifying labor costs using industry standards.
- Experience gathering and analyzing information to make fair, objective decisions.
- Skilled in communicating effectively across multiple platforms, including phone, email, in person, and virtual meetings.
- Proficient in using Microsoft Office (Outlook, Word, Excel) and various basic computer software programs to support daily operations.
- Experience providing responsive customer service in a professional environment.
- Experience handling competing priorities, multi-tasking, and using sound judgment to ensure timely and accurate task completion.
- Strong background in performing detail-oriented tasks with a focus on accuracy, organization, and compliance with record-keeping standards.
How to Apply
Ready to join our team? Here’s how to apply:
- External Applicants: Click on the “Apply” link and submit your application. View thisvideofor help.
- Internal Applicants (Current State of Oregon employees): Apply via your employee Workday account. View thisknowledge articlefor help.
- Please ensure the work history in your applicant profile is up to date and attach a current copy of your cover letter and resume. Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
- This announcement is for one permanent, full-time SEIU-represented Administrative Specialist 2 position. This pool may be used to fill future vacancies.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, contact Cassie Graham, cassie.graham@das.oregon.gov, 503-949-6169.
Benefits of Joining Our Team
DAS focuses closely on collaboration to support fellow teammates, while ensuring safety and looking for ways to innovate.
DAS focuses closely on collaboration to support fellow teammates, while ensuring safety and looking for ways to innovate.
Our amazing
benefits
include:- Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family.
- Generous Paid Time Off
- 11 paid holidays annually.
- 3 personal business days each year.
- 8 hours of sick leave accrued monthly.
- Progressive vacation leave that grows with your years of service.
- Additional Benefits: Life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.
- Wellness: Resources to support work-life balance, health, and overall satisfaction.
- Career Growth Opportunities: Access to professional development and advancement to build your career with the State of Oregon.
- Get There
- Oregon’s easy-to-use carpool matching tool and trip planner.
- Student Loan Forgiveness: As a state employee, you may qualify for thePublic Service Loan Forgiveness(PSLF) program, helping you achieve financial freedom while making a difference.
- Live, work, and play inSalem, Oregon.
Additional Details
- Employee is required to possess and maintain a valid driver’s license issued by the state where the employee resides.
- Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
- Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
- Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visitVeterans Resources.
Helpful Links & Resources
How to Set Job Alerts
| Workday Applicant FAQ
| What You Need to Know to Get the Job
Oregon Job Opportunities Webpage
| Classification and Compensation
| Pay Equity
Come for a job. | Stay for a career. | Make a difference... for a lifetime!
The Department of Administrative Services is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Department of Administrative Services, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.
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