What are the responsibilities and job description for the Procurement And Contract Assistant position at Department of Administrative Services?
Initial Posting Date:
03/14/2025
Application Deadline:
03/26/2025
Agency:
Department of Administrative Services
Salary Range:
$4,023 - $5,575
Position Type:
Employee
Position Title:
Procurement And Contract Assistant
Job Description:
Opportunity Awaits, Apply Today! Procurement & Contract Assistant
Join the Department of Administrative Services (DAS) as a Procurement & Contract Assistant!
Are you interested in a career in procurement? This opportunity is the perfect way to gain valuable experience and grow within the field!
Join us and be part of a team that helps Oregon’s state agencies operate efficiently and effectively. Our Procurement Services team plays a key role in securing high-quality products and services while ensuring compliance with state and federal regulations.
At DAS, we are committed to excellence, collaboration, and continuous improvement—offering a dynamic work environment where you can develop your skills and advance your career in procurement. If you're detail-oriented, eager to learn, and ready to make an impact, we encourage you to apply!
As a Procurement & Contract Assistant, you’ll help manage the procurement process, follow state and federal guidelines, and contribute to Oregon’s goal of delivering high-quality services.
What You’ll Do:
- Procurement Support: Be the main contact for procurement questions, helping staff and customers with the e-procurement system, purchase requests, and making sure everything is in order.
- Contract Assistance: Assist in managing contracts for state agencies, including Intergovernmental and Interagency Agreements, and construction projects from start to finish.
- Coordination: Organize meetings for bidding, contract openings, and proposal reviews. Make sure all contracts are entered into the e-procurement system and properly tracked.
- Procurement Process: Help create strategies for purchasing, including writing specifications and determining the best way to solicit bids. Help evaluate and manage supplier contracts to ensure everything follows the rules.
- Contract Administration: Keep track of contractor performance, handle any complaints, negotiate changes to contracts, and maintain contract records.
- Consultative Assistance: Advise state agencies and contractors on laws, policies, and procedures. Provide research and recommend solutions for procurement needs.
Review the entire job description
here
.
What We Are Looking For
Minimum Qualifications:
Two years of clerical-support experience in a related fields such as general business, accounting, contracts, purchasing, or project administration support.
Associates degree or higher will substitute for the experience.
A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.
Desired Attributes:
- Ability to manage and adapt to competing deadlines and responsibilities, while maintaining ongoing tasks.
- Attention to detail needed to identify problems, and review related information to evaluate, develop, and implement solutions.
- Skill in analytical problem solving, strong critical thinking and adaptability.
- Demonstrated professional and effective communication skills, both verbally and in writing.
- Familiarity with state purchasing rules and regulations. Ability to understand and apply policies, procedures, and legal requirements correctly.
How to Apply
Ready to join our team? Here’s how to apply:
- External Applicants: Click on the “Apply” link and submit your application. View thisvideofor help.
- Internal Applicants (Current State of Oregon employees): Apply via your employee Workday account. View thisknowledge articlefor help.
- Please ensure the work history in your applicant profile is up to date and attach a current copy of your cover letter and resume. Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
- This announcement is for one permanent, full-time, SEIU-represented, Procurement & Contract Assistant position. This pool may be used to fill future vacancies as they occur.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, contact Cassie Graham, cassie.graham@das.oregon.gov, 503-949-6169.
Benefits of Joining Our Team
You will join a great group of procurement professionals who foster a collaborative work environment where innovation is celebrated. Procurement Services manages the procurement process for state and local government entities so that they may purchase the goods and services needed to accomplish their missions.
You will join a great group of procurement professionals who foster a collaborative work environment where innovation is celebrated. Procurement Services manages the procurement process for state and local government entities so that they may purchase the goods and services needed to accomplish their missions.
Our amazing
benefits
include:- Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family.
- Generous Paid Time Off
- 11 paid holidays annually.
- 3 personal business days each year.
- 8 hours of sick leave accrued monthly.
- Progressive vacation leave that grows with your years of service.
- Additional Benefits: Life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.
- Wellness: Resources to support work-life balance, health, and overall satisfaction.
- Career Growth Opportunities: Access to professional development and advancement to build your career with the State of Oregon.
- Get There
- Oregon’s easy-to-use carpool matching tool and trip planner.
- Student Loan Forgiveness: As a state employee, you may qualify for thePublic Service Loan Forgiveness(PSLF) program, helping you achieve financial freedom while making a difference.
- Live, work, and play inSalem, Oregon.
- Hybrid Work – This position typically requires reporting to the central worksite in Salem twice a month.
Additional Details
- Employee is required to possess and maintain a valid driver’s license issued by the state where the employee resides.
- Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
- Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
- Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visitVeterans Resources.
Helpful Links & Resources
How to Set Job Alerts
| Workday Applicant FAQ
| What You Need to Know to Get the Job
Oregon Job Opportunities Webpage
| Classification and Compensation
| Pay Equity
Come for a job. | Stay for a career. | Make a difference... for a lifetime!
The Department of Administrative Services is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Department of Administrative Services, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.
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