Deputy Assistant Secretary 2

Overview

• The Deputy Assistant Secretary 2 serves as the principal assistant to the Assistant Secretary and is responsible for the statewide system of the Office of State Museum in the absence of the Assistant Secretary. The Louisiana State Museum encompasses 1 0 museums, 32 residential apartments, and 13 commercial shops located throughout the French Quarter in New Orleans, the Capitol Park Branch Museum in Baton Rouge, the Wedell-Williams Memorial Aviation and the Cypress Sawmill Museum in Patterson, the Louisiana Sports Hall of Fame and North Louisiana History Museum in Natchitoches, and the E.D. White Historic Site in Thibodaux.
• The Deputy Assistant Secretary is responsible for the direction of administration, accounting, security, maintenance, and the W.R. Irby Trust Fund.

Duties

30% Administrative Management

• Assists the Assistant Secretary in the planning and coordination of current and long-range programs designed to perpetuate public interest in the State Museum. Supervises the administrative operation of the Museum system including accounting, budget preparation and monitoring, records control, research, statistics, and preparation of records.
• Works with the Assistant Secretary in setting priorities of the Museum's Operating Budget, Capital Outlay Budget, W.R. Irby Trust budget, the five-year strategic plan, the annual operational plan, and other long-range program planning for the Museum system. Communicate those priorities to the appropriate personnel for inclusion in the annual budget requests and project outlines.
• Interprets statutes, rules and regulations and related types of documents relative to the Museum and advises the Assistant Secretary of considerations and possible course of action. Reviews, formulates, and recommends revisions of rules, regulations and procedures related to the administration, accounting, operations, programs, and promotion of the State Museum. Coordinate with division and section heads in the development and establishment of operation regulations to implement policies and procedures.
• Attends budget hearings, monitors and tracks legislation as it pertains to the agency and appears before legislative committees as required.
• Responds to employee personnel issues, approves leave, conduct performance planning and reviews, interview job applications and recommends disciplinary actions.
• Represent the Office of State Museum at meetings, , conferences, conventions, and public hearings.
• Develop contracts and cooperative agreements for all Museums. Work with appropriate staff members in the development and compliance of all grants.

30% Museum Operations

• -Develops, implements, and installs management improvement processes for Museum functions and activities.
• Evaluates effectiveness of programs and operational functions. Identifies areas in need of improvement and mediates conflicts.
• Supervises the Police Captain who is responsible for providing security to all the facilities of the Louisiana State Museum system.
• Supervises the Facility Maintenance Manager who is responsible for overseeing the regular maintenance of the facilities and all construction and/or improvements to the facilities within the State Museum system.
• Supervises the Administrative Program Manager who is responsible for managing the budget, procurement and contractual needs for all properties.

20% Self-Generated Revenue Development and Monitoring

• Develops self-generated revenue opportunities, monitors their performance, adjusts to adapt to trends and improve performance, and reports on outcomes.

15% W.R. Irby Trust Fund

• Serve as consultant and advisor to the Assistant Secretary regarding the financial and operating programs and policies of the W.R. Irby Trust Fund and supervises operation services related to its management. The W.R. Irby Trust's Lower Pontalba Building is a National Historic Landmark property consisting of 26 residential apartments and 13 commercial shops. The W.R. Irby Trust Fund operates as a separate budget unit that requires accounting, audits, budget preparation cost accounting, purchasing, payroll, contracting, and tenant relations oversight.
• Prepares lease documents for residential and commercial tenants leases, which includes calculating and negotiating the cost per square foot.

5% Other duties and projects as assigned.

Job Type: Full-time

Pay: $6,585.00 - $12,920.00 per month

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $6,585 - $12,920