Deputy Assistant Secretary 2

LOCATION AND POSITION INFORMATION:  

• This position is located at the Office of State Museums in Baton Rouge, LA.

POSITION INFORMATION:

• The Deputy Assistant Secretary 2 serves as the principal assistant to the Assistant Secretary and is responsible for the statewide system of the Office of State Museum in the absence of the Assistant Secretary. The Louisiana State Museum encompasses 1 0 museums, 32 residential apartments, and 13 commercial shops located throughout the French Quarter in New Orleans, the Capitol Park Branch Museum in Baton Rouge, the Wedell-Williams  Memorial Aviation and the Cypress Sawmill Museum in Patterson, the Louisiana Sports Hall of Fame and North Louisiana History Museum in Natchitoches, and the E.D. White Historic Site in Thibodaux.
• The Deputy Assistant Secretary is responsible for the direction of administration, accounting, security, maintenance, and the W.R. Irby Trust Fund.

30% Administrative Management

• Assists the Assistant Secretary in the planning and coordination of current and long-range programs designed to perpetuate public interest in the State Museum. Supervises the administrative operation of the Museum system including accounting, budget preparation and monitoring, records control, research, statistics, and preparation of records.
• Works with the Assistant Secretary in setting priorities of the Museum's Operating Budget, Capital Outlay Budget, W.R. Irby Trust budget, the five-year strategic plan, the annual operational plan, and other long-range program planning for the Museum system. Communicate those priorities to the appropriate personnel for inclusion in the annual budget requests and project outlines.
• Interprets statutes, rules and regulations and related types of documents relative to the Museum and advises the Assistant Secretary of considerations and possible course of action. Reviews, formulates, and recommends revisions of rules, regulations and procedures related to the administration, accounting, operations, programs, and promotion of the State Museum. Coordinate with division and section heads in the development and establishment of operation regulations to implement policies and procedures.
• Attends budget hearings, monitors and tracks legislation as it pertains to the agency and appears before legislative committees as required.
• Responds to employee personnel issues, approves leave, conduct performance planning and reviews, interview job applications and recommends disciplinary actions.
•  Represent the Office of State Museum at meetings, , conferences, conventions, and public hearings.
• Develop contracts and cooperative agreements for all Museums. Work with appropriate staff members in the development and compliance of all grants.

30% Museum Operations

• -Develops, implements, and installs management improvement processes for Museum functions and activities.
• Evaluates effectiveness of programs and operational functions. Identifies areas in need of improvement and mediates conflicts.
• Supervises the Police Captain who is responsible for providing security to all the facilities of the Louisiana State Museum system.
•  Supervises the Facility Maintenance Manager who is responsible for overseeing the regular maintenance of the facilities and all construction and/or improvements to the facilities within the State Museum system.
•  Supervises the Administrative Program Manager who is responsible for managing the budget, procurement and contractual needs for all properties.

20% Self-Generated Revenue Development and Monitoring

• Develops self-generated revenue opportunities, monitors their performance, adjusts to adapt to trends and improve performance, and reports on outcomes.

15% W.R. Irby Trust Fund

• Serve as consultant and advisor to the Assistant Secretary regarding the financial and operating programs and policies of the W.R. Irby Trust Fund and supervises operation services related to its management. The W.R. Irby Trust's Lower Pontalba Building is a National Historic Landmark property consisting of 26 residential apartments and 13 commercial shops. The W.R. Irby Trust Fund operates as a separate budget unit that requires accounting, audits, budget preparation cost accounting, purchasing, payroll, contracting, and tenant relations oversight.
• Prepares lease documents for residential and commercial tenants leases, which includes calculating and negotiating the cost per square foot.

5% Other duties and projects as assigned.

No Civil Service test score is required in order to be considered for this vacancy.  

To apply for this vacancy, click on the “Apply” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes. 
 
 Louisiana as a State, is a Model Employer for People with Disabilities.

For further information about this vacancy contact:

Pacee Wallace

Department of Culture, Recreation, & Tourism

1051 N. 3^rdStreet 

Baton Rouge, LA 70802

Phone: 225-342-8202

pwallace@crt.la.gov

MINIMUM QUALIFICATIONS:
Two years of the required experience for the following minimum qualifications must have been at the managerial level or above:

Eight years of experience in developing, managing, or evaluating administrative programs, operational programs, or special projects or initiatives within a public or private sector organization; OR

Six years of full-time experience in any field plus five years of experience in developing, managing, or evaluating administrative programs, operational programs, or special projects or initiatives within a public or private sector organization; OR

A bachelor’s degree plus five years of experience in developing, managing, or evaluating administrative programs, operational programs, or special projects or initiatives within a public or private sector organization; OR

An advanced degree, or a Juris Doctorate, plus four years of experience in developing, managing, or evaluating administrative programs, operational programs, or special projects or initiatives within a public or private sector organization.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Function of Work:
To direct the programs for a state office having either: (l) one thousand to three thousand employees, or (2) less than one thousand employees with over seventy percent dispersed statewide.

Level of Work:
Administrator.

Supervision Received:
Administrative direction from the unclassified Assistant Secretary.

Supervision Exercised:
Line over all Program Division Directors.

Location of Work:
May be used by state offices having one thousand to three thousand employees or state offices having less than one thousand employees with over 70 percent dispersed statewide.

Job Distinctions:
Differs from Deputy Assistant Secretary 1 by the responsibility for directing the programs of a moderate size state office having one thousand to three thousand employees or a small office with several statewide locations rather than a small office having less than one thousand employees with most locations centralized.

Differs from Deputy Assistant Secretary 3 by the lack of responsibility for directing the programs for an office involved in the most technical areas, or directing the programs for a state office having over three thousand employees.Directs programs in the absence of the assistant secretary, serves as principal assistant to the assistant secretary and has administrative line authority over all program directors.

Advises the assistant secretary regarding program, office or departmental problems.

Reviews current and long-range programs, plans and policies for the office, identifying and resolving areas of conflict.

Reviews, formulates, or directs the revision of rules, regulations and procedures for the office.

Reviews and evaluates work of subordinates, gives technical guidance when needed.

Coordinates budget recommendations.

Conducts staff meetings and conferences with subordinates to resolve problems and conflicts.

Meets with officials of federal, state and local agencies, legislators, professional organizations and interested groups on matters relating to the office.

Directs the preparation of special reports relating to office programs. Prepares correspondence on complex and sensitive matters affecting the department or office.

Salary : $6,585 - $12,920