What are the responsibilities and job description for the ASSOCIATE PERSONNEL ANALYST position at Department of Housing & Community Development?
At HCD, we are dedicated to fostering a dynamic and inclusive work environment where innovation and collaboration thrive. If you’re interested in promoting safe, affordable, sustainable communities for all Californians, HCD is the place for you. By joining our team, you’ll have the opportunity to make a meaningful impact in your community while working along passionate professionals.
Under the general direction and guidance of the Personnel Transaction Unit (PTU) Team Leader, Staff Services Manager I (SSM I), the Associate Personnel Analyst (APA) is the lead analyst responsible for overseeing personnel record keeping and the operation of personnel procedures and programs. As the lead analyst, the APA is responsible for training Personnel Specialists who perform the full-range of personnel/payroll transactions functions; auditing Personnel Specialist’s technical transactions, ensuring compliance with control agencies, laws, regulations, and rules; performing routine audits; responding to and performing the more complex payroll related tasks and issues; and maintaining a mid-size roster, as needed. The APA will exercise a high degree of initiative and complete transactions related issues with autonomy.
Please Note: A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see Statement of Qualifications section below for instructions.
Under California Government Code Section 14200, this position is eligible for hybrid telework.
You will find additional information about the job in the Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ASSOCIATE PERSONNEL ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Our Vision
Department Website: https://www.hcd.ca.gov/
Special Requirements
Employment Application (STD.678)
HCD Disclosure Requirements
HCD conducts pre-employment background checks on all new to HCD or returning to HCD candidates. This position requires a background check to be cleared prior to being hired.
Per CCR 249.3, this job control may be used to fill subsequent vacancies.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/25/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
Please refer to the Statement of Qualifications section below for additional requirements.
Desirable Qualifications
- Experience working in a civil service Human Resources setting as a Personnel Specialist.
- Experience interpreting personnel laws, rules, policies, and bargaining unit contracts
- Experience using the SCO payroll database (PIMS, HIST, REPT, PIP, LAS)
- Knowledge and experience with processing civil service transactions, payroll, benefits, timekeeping or timesheet tracking, or position control
- Experience preparing training materials, policies, procedures, or leading individual or group trainings/programs
- Excellent attendance
- Possess strong organizational and time management skills
- Well-developed written and oral communication skills, with the ability to present information and express ideas in a clear and concise manner
- Ability to exercise sound judgment and maintain confidentiality
- Ability to gather, analyze, and interpret data, and make sound decisions and recommendations
- Ability to adjust to changing priorities and work effectively under pressure
- Ability to work cooperatively with others and provide exceptional customer service
Benefits
We offer competitive benefits and flexible opportunities:
- Excellent health, dental and vision benefits for employee/employee’s family
- 401k program
- Flexible Schedules
- Hybrid telework
- Alternate Work Week Schedule options
- Paid Holidays and vacation/leave
- Tax-advantaged savings and spending accounts
- Free Employee Assistance Program
- Investment in your training and development
HCD’s Sacramento Headquarters’ building also offers:
- Convenient transportation options, including light-rail and pre-tax parking
- Free On-site Gym
- On-site Childcare
- On-site Café, Deli, and Grill
- On-site ATM
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website: https://www.hcd.ca.gov/
Hiring Unit Contact:
Hiring Unit - JC-474527
(916) 263-6735
hiring@hcd.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Medical Management Unit (RA Requests)
(916) 263-6735
medical.management@hcd.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Statement of Qualifications
- Please describe your knowledge and experience in civil service personnel and payroll transactions.
- Please describe your experience and ability to provide training in an individual or group setting.
Visit the SOQ Checklist for Candidates for tips on completing a Statement of Qualifications.
Additional Information
To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam.
To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. The Associate Governmental Program Analyst (AGPA) list will be used as an appropriate list to fill the Associate Personnel Analyst (APA) position; therefore, candidates must meet the minimum qualifications for both the AGPA and APA classifications. To obtain eligibility visit the CalCareers website at CalCareers.
If you're new to the state application process please visit 3 Steps to a State Job.
- "To" and "from" dates (month/day/year)
- Hours worked per week
- Private sector job titles
- Supervisor name and phone number
- Job duties performed
- State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles)
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
