What are the responsibilities and job description for the STAFF SERVICES MANAGER II (SUPERVISORY) position at Department of Social Services?
The Personnel Bureau within the Human Resource Services Branch is seeking applicants with experience in human resources who demonstrate strong leadership, analytical, organizational, and detail-oriented skills. Ideal candidates are proactive, skilled in developing effective working relationships, and capable of providing thoughtful, equitable solutions through consultation and training with internal and external customers, employees, managers, and supervisors across the state. Excellent written and verbal communication skills are essential, as is the ability to thrive in a fast-paced environment while managing multiple priorities with accuracy.
Under the general direction of the Personnel Officer, the Section Chief is responsible for planning, organizing, and directing the functions of Recruitment & Outreach, Examinations and ECOS support, as well as managing the Merit System Services (MSS) contract between counties and CalHR. The Section Chief serves as a strategic advisor, collaborating with department managers, supervisors, and executive leadership on complex personnel matters in alignment with applicable laws, rules, regulations, and policies. Key responsibilities include establishing strategic objectives and project plans, providing stakeholder training, ensuring examination controls meet quality assurance standards, making accurate and timely minimum qualification determinations, ensuring compliance with all laws and rules for delegated examination services, offering proactive consultation, and streamlining ECOS processes and procedures to enhance operational efficiency and effectiveness.
Please let us know how you learned about this career opportunity by taking the brief survey that follows: Recruitment Survey.
Would you like more information regarding career opportunities with the CDSS? We’d love to hear from you! Please contact us at Recruiter@dss.ca.gov and include the job classification and job control number in the subject line. Information about applying for a state job can be found here: Three Steps to a State Job.
You will find additional information about the job in the Duty Statement.
Working Conditions
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES MANAGER II (SUPERVISORY)
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The California Department of Social Services (CDSS) employees are our most important resource in serving California's needy and vulnerable children and families. We partner with our employees, managers, and supervisors to select, hire, develop, and maintain the best professional workforce in state service.
Diversity. Equity. Inclusion. Accessibility. Belonging.
Community Engagement
Empowerment
Quality Services
Data Defined Outcomes
Special Requirements
Do not include any confidential information on any documents (i.e., application, resume, or transcripts) you submit for this job vacancy. Confidential information that should be excluded or removed from these documents include but is not limited to: Social Security Number (SSN), birthday and/or age, photos, student/other ID number, driver’s license number (unless required), basis of eligibility, exam results, LEAP status, and marital status. Confidential information submitted via a CalCareer Account (electronic application) is automatically redacted upon submission.
You must submit a Statement of Qualifications (SOQ). You need to provide direct responses to each of the numbered items. You must include the numbered item followed by your response. Include specific examples of your education, training, and/or experience. Limit your SOQ to two (2) pages, single-spaced, 12-point Arial font.
1. Describe your experience leading or managing recruitment, examination, or outreach programs within a human resources setting. In your response, include specific examples that demonstrate your ability to develop strategic objectives, implement process improvements, and ensure compliance with applicable laws, rules, and policies.
You are required to complete employment history on the application form (STD 678). You may be disqualified from the hiring and selection process if the employment history is not complete. Resumes will not take the place of employment history.
If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. If selected, you may be required to provide official transcripts at the time of hire.
Candidates who reside outside of the State of California may be admitted to the job interview, but they must provide proof of residence in California prior to being eligible for appointment.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/2/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
(SOQ) Please see the Special Requirements section of this job advertisement for detailed instructions for the SOQ submission.
Desirable Qualifications
- Experience with the Human Resources Classification and Pay, Examination, and Recruitment
- Proven ability to lead and motivate staff
- Proven ability to address multiple projects simultaneously and effectively
- Proven ability to increase production, overcome obstacles, and anticipate challenges
- Proven ability to work in a team environment
- Proven ability to work successfully with executive-level staff
- Knowledge and experience in human resources management
- Knowledge and experience participating as a member of a leadership team and the associated expectations and responsibilities
- Knowledge and experience with data collection, tracking, and trend analysis
- Ability to exercise good judgment, work well under pressure, and meet deadlines
- Ability to utilize a variety of analytical techniques to resolve issues and provide options
- Ability to provide accurate, timely, and quality service that exceed our customers' expectations
- Strong organizational, interpersonal, and leadership skills
- Excellent verbal and written communication skills are required
Benefits
TRANSPORTATION REIMBURSEMENT
- Public transit (mass transit) passes.
- 100 percent discount on public transit passes sold by state agencies, up to the monthly exclusion amount provided by the Internal Revenue Service (IRS).
- 100 percent reimbursement on public transit passes purchased by state employees, up to the monthly exclusion amount provided by the IRS.
- Vanpool drivers and riders
- 100 percent reimbursement on the monthly fee, up to the monthly exclusion amount provided by the IRS.
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Carolyn Rendón
(916) 639-0507
Carolyn.Rendon@dss.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Office
(916) 657-2326
EEOoffice@dss.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Examination Information
Those interested in obtaining employment with any state agency must apply and compete through the state hiring and recruitment process.
To apply for the examination for this position, click on the link below to search for the examination and follow the “How to Apply” instructions in the examination announcement:
CalCareers Exam/Assessment Search
Successful examination applicants are placed on an eligibility list. If you already have list eligibility for this classification, you do not need to retake the examination. Applicants should refer to their examination results or check their CalCareer account for specific list eligibility expiration dates and to re-take the examination when necessary. For questions regarding the examination process, please contact the Examination Unit at: Examinations@dss.ca.gov.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
