What are the responsibilities and job description for the STAFF SERVICES MANAGER II (SUPERVISORY) position at Department of State Hospitals?
- Manage and provide direction to the Return to Work, Classification & Pay, and Payroll & Benefits sections of Human Resources.
- Ensure performance standards are met as required by hospital policy and relevant guidelines.
- Works closely with the Human Resources Director (HRD) and Staff Services Manager II (Onboarding Manager) as a collaborative and cohesive team to provide the necessary planning and resources to ensure human resources project goals and objectives are achieved.
- Provide consultation, recommendation and technical advice to supervisors and managers on complex payroll, return to work, and classification & pay issues.
- Make recommendations to hospital management regarding revisions to policy and procedure.
- Oversight of the hospital's return to work, payroll & benefits, and classification & pay programs.
- Represents the hospital at State Personnel Board (SPB) hearings on medical and personnel appeals, and other human resource matters.
In order to be considered for this job vacancy, you must satisfy one of the following requirements:
1. BE LIST ELIGIBLE: Successfully complete the competitive State civil service exam pertaining to this classification at SSM II Exam Bulletin, OR
2. BE TRANSFER ELIGIBLE: MUST meet the minimum qualifications of the classification per DPA Rule 250, have current employment with the State of California in the same classification with permanent or probationary status, or in a classification that is substantially the same with permanent or probationary status, OR
3. BE REINSTATEMENT ELIGIBLE: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.
- Minimum qualifications will be verified prior to being scheduled for an interview. Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts or official Out of Class paperwork.
MINIMUM QUALIFICATIONS: EITHER I One year of experience in the California State service performing the duties of a Staff Services Manager I. OR II One year of experience in the California State service performing analytical staff duties of a class with a level of responsibility not less than that of Associate Governmental Program Analyst. And Current employment in a class with a level of responsibility not less than that of Staff Services Manager I. OR III Two years of experience in the California State service performing analytical staff duties of a class with a level of responsibility not less than that of Associate Governmental Program Analyst. OR IV Experience: Four years of increasingly responsible management, personnel, fiscal, planning, program evaluation, or related analytical experience which shall have included the preparation of reports and the presentation of recommendations to management beyond the trainee level, at least one year of which must have been in a supervisory capacity. (Experience in the California State service applied toward this requirement must include one year performing the duties of a class with a level of responsibility not less than that of Staff Services Manager I.) (In appraising experience, more weight will be given to the breadth of pertinent experience and the evidence of the candidate's ability to accept and fulfill increasing responsibilities than to the length of the experience.) And Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
- If it is determined that an applicant does not meet the minimum qualifications, the applicant’s name may be removed from the eligibility list.
You will find additional information about the job in the Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES MANAGER II (SUPERVISORY)
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The Department of State Hospitals – Atascadero is a secure public sector hospital providing inpatient forensic services for mentally ill adult males who are court committed throughout the State of California. Located on the central coast of California, the Department of State Hospitals – Atascadero is in the vicinity of destination locations such as San Luis Obispo, Paso Robles and Morro Bay, with easy access to beautiful beaches, serene natural settings and many historical landmarks. We invite you to join our professional and talented workforce.
Department Website: http://www.dsh.ca.gov/Atascadero
Special Requirements
Please limit your SOQ to a maximum of two (2) pages, single-spaced, 12 point Arial font, and address the following:
1. Describe your experience leading a Human Resources function where you provided high-level expertise and service to a variety of stakeholders.
2. Describe your training and experience that demonstrates knowledge of applicable laws, rules, and regulations related to Human Resources functions including, but not limited to, classification & pay, payroll & benefits, employee health, and workers' compensation.
3. DSH values a great workplace that cultivates a sense of equity, teamwork, and a people-first approach in all we do. Describe a time when you demonstrated these qualities in leading or advising a team or leader. How did your actions contribute to achieving organizational goals?
If using college education to meet the minimum qualifications, you MUST provide a copy of your unofficial transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Please note: foreign transcripts must include a verification for US equivalency through an independent company.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/1/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Other - You MUST submit a Statement of Qualifications (SOQ) or your will NOT be considered for the interview process. Please read the Special Requirements section for directions on what must be included in your SOQ.
- Other - Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your unofficial transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Please note: foreign transcripts must include a verification for US equivalency through an independent company.
*If not using education to meet the minimum qualifications, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).*
Desirable Qualifications
- Ability to communicate ideas effectively orally and in writing across the organization and with external regulating agencies;
- Exceptional problem solving, strategic planning, critical thinking, and risk management skills;
- Adaptability in a fast-paced working environment;
- Ability to prioritize competing tasks/projects effectively;
- Proven ability to exercise exceptional discretion with confidential information;
- Ability to analyze issues, interpret and apply laws/regulations and policies and procedures to proactively make and support decisions;
- Skill to handle stressful situations while being firm but tactful;
- Ability to author professional and accurate reports and other communications suitable for distribution to internal and external customers; and
- Ability to work independently and as a team with co-workers and management to address and resolve issues
Benefits
- Medical Benefits, including health, dental, and vision insurance
- Paid Holidays and leave
- Defined benefit retirement program
- Savings Plus Program (401(k), 457)
- Commute Program
- Employee Wellness Program
- Employee Assistance Program
Additional benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website: http://www.dsh.ca.gov/Atascadero
Hiring Unit Contact:
DSH-Atascadero Employment Office
(805) 468-3384
ASHEmployment@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Pearl Melena
(805) 468-2007
Pearl.Melena@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Requirements
If using college education to meet the minimum qualifications, you MUST provide a copy of your unofficial transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Please note foreign transcripts must include a verification for US equivalency through an independent company.
- Applications postmarked on the final filing date will be accepted. Scanned, copied or faxed applications will not be accepted.
- Applications will be screened and only the most competitive will be offered an interview.
- Any limited-term appointments may transition in to a permanent appointment.
Additional Information
This position requires candidates to pass a Medical Evaluation. You will be required to submit to a Medical Evaluation and receive clearance prior to being hired.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
