Administrative Assistant

The Administrative Assistant position reports directly to the Branch Manager. This role performs routine clerical, invoicing, and administrative duties in an office environment. Light accounting and record-keeping responsibilities are also required.

Job Responsibilities:

• Scan and upload completed service job files.

• Operate standard office equipment.

• Assist with invoicing and collections.

• Perform general data entry for accounting purposes.

• Check and verify job files, timesheets, and service tickets for accuracy.

• Communicate effectively via phone and email with the accounting department, Deshazo customers, and executives.

• Assist the Branch Manager, Salespeople, and Technicians with administrative tasks as needed.

Desired Skills and Competencies:

• High level of accuracy and attention to detail.

• Professional and pleasant communication with team members and the public.

• Ability to manage multiple deadlines.

• Proficient in Outlook, Excel, and Word; able to quickly learn internal accounting systems.

• Strong problem-solving skills.

Work Environment:

• This position operates in a professional office setting.

• Regular use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to talk and hear.

• Frequent standing, walking, use of hands and fingers, and reaching with arms are required.

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.