Accounts Receivable Specialist

Description

ABOUT DBD: THE STUDIO //

DBD: The Studio is a full-service creative agency that exists to create the most memorable, entertaining and sharable experiences.

We believe the right experience creates a memory that lasts forever. Thus, we strive to create experiences that are extraordinary, experiences that are authentic, original, and moving, combined with flawless, innovative, stunning, and on brand craftsmanship.

From negotiation to fabrication and everything in between. We've got all the tools needed to design unique events all under one roof. Because every step of every project needs the same obsession and attention to detail. We leave nothing to chance. Ever.

Specialties within our Studio: Creative // Design // Sales // Operations // Welding // Carpentry // Woodwork // Metalwork // 3D Printing // CNC // Paint // Floral // Fabric //Entertainment // Rentals // Costumes // and more!

POSITION OVERVIEW //

The Accounts Receivable Specialist will support the overall success of the company by tracking and recording payments, monitoring deposit spending amounts and ensuring adherence to company standards. The Specialist will work with members of the accounting team and other operational teams to ensure appropriate documentation and follow-up on AR data.

KEY RESPONSIBILITIES //

Responsibilities include, but are not limited to, the following:

• Processing payments: Processing accounts and incoming payments in compliance with financial policies and procedures
• Tracking payments: Tracking payments and reconciling the accounts receivable ledger
• Managing invoices: Preparing customer invoices, matching payments to invoices, and researching discrepancies in invoices
• Resolving payment disputes: Handling customer inquiries regarding billing issues and resolving payment disputes
• Generating reports: Generating financial statements and reports detailing accounts receivable status
• Maintaining customer relationships: Maintaining customer relationships and communicating with clients via phone and email
• Assisting with month-end closing: Assisting in month-end closing processes
• Preparing bank deposits: Preparing bank deposits and posting transactions to appropriate accounts
• Support the company in optimizing the flow of financial transactions by reconciling and recording payments.
• Ensure communication between accounting and other operational teams.
• Prepare analytical data to report to leadership as needed, maintaining ongoing communication.
• Develop a strong understanding of all internal systems, processes, and procedures to ensure successful monitoring of transactions.

Qualifications

DESIRED EDUCATION, EXPERIENCE, & QUALIFICATIONS //

• Bachelor's degree in business administration or a related field or equivalent experience may suffice.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Proficient with NetSuite Accounting Software - Required
• Ability to work in a fast-paced environment.
• Ability to work successfully and solve problems in a deadline-driven environment where multitasking is commonplace.
• Exceptional ability to communicate with clients, vendors, venue partners and co-workers both verbally and in writing.
• Strong understanding of the principles of finance, accounting and bookkeeping.
• Demonstrated ability to take ownership of responsibilities and work independently to achieve established goals.
• Experience working in a high-volume environment and the ability to manage multiple priorities.

PHYSICAL REQUIREMENTS //

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.

The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.

DIVERSITY COMMITMENT REQUIREMENTS //

At DBD: The Studio, our commitment to diversity, equity, and inclusion is helping us to create not only a great place to work but also an environment where our employees, customers, and the communities we operate exist in a safe, productive, and enriching environment for everyone. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and other characteristics protected by federal, state or local laws.