Event Planner

Job Title : Event Planner

Location : New York, NY

Duration : 9 months contract

Shift : 7am - 6pm EST (Flexibility required based on business needs for events)

Job Description

We are seeking a Junior Event Planning Coordinator with a strong focus on administrative responsibilities to join our high-performing team. This role involves supporting corporate events and meetings, managing a shared inbox, coordinating room bookings, and providing a welcoming front-desk experience for executive-level clients. As the first point of contact in our Client Center, you’ll play a key role in delivering exceptional, high-touch service and professionalism.

Key Responsibilities

• Coordinate and detail boardroom meetings, collaborating with porters, AV, and catering teams
• Greet and escort clients daily; provide personalized, high-touch service
• Manage reception functions, including answering calls, monitoring shared and personal inboxes, and assisting with room bookings
• Support C-suite executive meetings with a high level of professionalism, organization, and discretion
• Address client concerns with a problem-solving, solution-oriented mindset
• Conduct pre- and post-event coordination calls; assist with data entry and follow-up
• Inspect meeting rooms to ensure AV setup, catering, and layouts match the BEO (Banquet Event Order)
• Use EMS (Event Management System) to enter, update, and report on reservations
• Act as a liaison between reservation holders and the planning team throughout the booking process
• Maintain a solid understanding of space allocation guidelines
• Escalate unresolved issues to the lead planner or manager as needed
• Ensure clients are contacted promptly with updates and options regarding their reservations

Qualifications

• Minimum of 3 years' experience in Hospitality, Administration, Event Planning/Management, or Corporate Conference Services
• Proficient in Microsoft Office Suite; knowledge of EMS or other booking systems preferred
• Strong organizational skills with the ability to multi-task and prioritize effectively
• Exceptional communication and interpersonal skills, with a high level of tact and diplomacy
• Working knowledge of audiovisual systems
• Professional demeanor and customer service mindset
• Flexibility to adapt in a fast-paced and diverse work environment
• Willingness to work variable shifts aligned with conference center operations
• Bachelor’s degree or equivalent work experience

If you are interested, please apply & reach out to Recruiter- Gaurav Yadav

Call- (945) 215-0159

Email- gaurav.yadav1@dexian.com

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status