Procurement Specialist

Job title: Procurement Specialist

Job location: Tallahassee Florida 32303

Duration: 12 Months (With possible extension)

Position Title: Procurement Specialist

Position Summary:

The IT Vendor Payment Coordinator will be responsible for ensuring that purchase orders (POs), particularly those paid on a monthly basis (e.g., Staff Aug) or by deliverables, are managed efficiently and accurately. This role will involve reviewing and tracking vendor invoices to ensure they are submitted timely, approved by the OITS Program Division, and processed for payment. The ideal candidate will possess strong analytical and communication skills, as well as experience with reporting and documentation.

Key Responsibilities:

• Review purchase orders (POs) related to monthly or deliverable-based payments, ensuring compliance with internal processes and timely invoice submission.
• Work closely with vendors to ensure that invoices are submitted in a timely manner and that payment processes remain current.
• Verify that invoices are approved by the OITS Program Division and are in alignment with contract terms and agreements.
• Maintain accurate records of invoices and payment statuses for each purchase order, ensuring data is organized and readily accessible for reporting purposes.
• Generate regular reports on the status of invoices, outstanding payments, and vendor performance, providing insights to the department as needed.
• Communicate effectively with both internal and external stakeholders, including vendors, to resolve any payment or invoice issues.
• Collaborate with the finance team to ensure that all payments are processed according to the departmental budget and payment timelines.

Must-Have Skills and Qualifications:

• Strong analytical skills to assess invoice discrepancies, payment delays, and other financial metrics.
• Excellent professional communication skills for liaising with vendors and internal teams, ensuring clarity and timely resolutions.
• Proven documentation and reporting skills, with the ability to maintain accurate and organized records.
• Proficiency in Excel/Smartsheet, Word, and Teams for tracking invoices, creating reports, and collaborating with the team.
• Ability to work independently and manage multiple priorities with a high level of accuracy and attention to detail.
• Knowledge of payment processes, vendor management, and purchase order systems is a plus.

Preferred Qualifications:

• Previous experience in a vendor or financial management role, particularly within the IT or technical sector.
• Familiarity with Smartsheet and Teams as collaborative tools for project management and communication.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 lClientations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.