Operations and Administrative Manager - LLJP00001622

Annapolis Junction, MD (ON/OFF-SITE)

Job Title: 81644 - Operations and Administrative Manager

Job Location: Annapolis Junction Maryland 20701

Onsite Requirements:

• Coordinate with administrative assistants across the Division weekly for travel updates (maintain/update travel calendar)
• Coordinate with lab Security Operations Center (SOC) to support visiting staff badge access
• Excel Suite (Excel, PPT)

Job Description:

Administrative/Logistics Functions:

• Handle meeting/event logistics.
• Oversee access control and badging of visitors.
• Manage events and post-event clean-up, including food ordering.
• Meet weekly with FMFS leadership to assess event/visitor support needs.
• Develop and maintain an FMFS operator handbook.
• Support the yearly strategy briefing for the division.
• Manage the FMFS side of employee onboarding.
• Cultivate group culture and coordinate/schedule R&R activities twice a year (summer/winter).
• Work independently to gather and organize HR-related materials for the field site (e.g., posters, conference updates).
• Coordinate with HR 1-2 times per year for recruiting events at FMFS.
• Collaborate on co-hosting the CTNS conference.
• Order and manage office supplies.
• Serve as the primary point of contact for building alarms.
• Coordinate weekly with administrative assistants across the division for travel updates and maintain the travel calendar.

Security Functions (Backup Responsibilities):

• Develop and maintain procedures for system-down events.
• Respond to after-hours alarms.
• Manage access controls and badge readers.
• Collaborate with the Lab Security Operations Center (SOC) to support visiting staff badge access.
• Oversee alarm management, including adding and removing users.

Required Skills:

• Ability to set priorities and manage multiple concurrent tasks.
• Effective written and oral communication skills.
• Strong interpersonal skills with the ability to work independently under minimal direction.
• Attention to detail and professionalism in communication with management and external parties.
• High level of discretion in handling sensitive information and escorting visitors.
• Education: Associate's degree (or equivalent experience, minimum of 3 years).

Preferred Skills:

• Proficiency in Excel Suite (Excel, PowerPoint).
• Ability to learn and apply new applications (e.g., Confluence).

Clearance Requirement:

• Ability to obtain interim top-secret clearance before starting the assignment.

Skill Matrix:

Qualification

Assessment

Must Have

Admin

Expense Management

3 years

Familiarity w/Conference deliverables

3 years

Familiarity w/DoD Markings

3 years

Filing

3 years

Meeting Management Skills

3 years

Planning

Planning

3 years

Program/Project Management OR Analysis

Issue Resolution

3 years

Work with Cross-Functional Teams

3 years

Writing/Editing

Proof Reader Marks

3 years

Report Editing & Layout

3 years

Nice to Have

Software

MS Suite (Excel, ppt)

0 years

** This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role.

Due to the nature of the work, a United States Government Clearance is required to be eligible for the position**