Operations and Administrative Manager - LLJP00001622

Job Title : 81644 - Operations and Administrative ManagerJob Location : Annapolis Junction Maryland 20701 Onsite Requirements : Coordinate with administrative assistants across the Division weekly for travel updates (maintain / update travel calendar)Coordinate with lab Security Operations Center (SOC) to support visiting staff badge accessExcel Suite (Excel, PPT)Job Description : Administrative / Logistics Functions : Handle meeting / event logistics.Oversee access control and badging of visitors.Manage events and post-event clean-up, including food ordering.Meet weekly with FMFS leadership to assess event / visitor support needs.Develop and maintain an FMFS operator handbook.Support the yearly strategy briefing for the division.Manage the FMFS side of employee onboarding.Cultivate group culture and coordinate / schedule R&R activities twice a year (summer / winter).Work independently to gather and organize HR-related materials for the field site (e.g., posters, conference updates).Coordinate with HR 1-2 times per year for recruiting events at FMFS.Collaborate on co-hosting the CTNS conference.Order and manage office supplies.Serve as the primary point of contact for building alarms.Coordinate weekly with administrative assistants across the division for travel updates and maintain the travel calendar.Security Functions (Backup Responsibilities) : Develop and maintain procedures for system-down events.Respond to after-hours alarms.Manage access controls and badge readers.Collaborate with the Lab Security Operations Center (SOC) to support visiting staff badge access.Oversee alarm management, including adding and removing users.Required Skills : Ability to set priorities and manage multiple concurrent tasks.Effective written and oral communication skills.Strong interpersonal skills with the ability to work independently under minimal direction.Attention to detail and professionalism in communication with management and external parties.High level of discretion in handling sensitive information and escorting visitors.Education : Associate's degree (or equivalent experience, minimum of 3 years).Preferred Skills : Proficiency in Excel Suite (Excel, PowerPoint).Ability to learn and apply new applications (e.g., Confluence).Clearance Requirement : Ability to obtain interim top-secret clearance before starting the assignment.Skill Matrix : QualificationAssessmentMust HaveAdminExpense Management3 yearsFamiliarity w / Conference deliverables3 yearsFamiliarity w / DoD Markings3 yearsFiling3 yearsMeeting Management Skills3 yearsPlanningPlanning3 yearsProgram / Project Management OR AnalysisIssue Resolution3 yearsWork with Cross-Functional Teams3 yearsWriting / EditingProof Reader Marks3 yearsReport Editing & Layout3 yearsNice to HaveSoftwareMS Suite (Excel, ppt)0 years

• This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role.Due to the nature of the work, a United States Government Clearance is required to be eligible for the position