What are the responsibilities and job description for the Administrative Assistant position at DiCello Levitt LLP?
Join a firm that is shaping front-page headlines pursuing justice every day, whether litigating some of the most significant civil and human rights cases of our time or ensuring that companies take responsibility for their actions and remediate the harm they have caused.
DiCello Levitt, a nationally prominent, Chambers and Benchmark-rated law firm with offices nationwide, is seeking an Administrative Assistant in Cleveland, Ohio.
Firm Description
DiCello Levitt is a leading national plaintiffs’ law firm representing clients in class action, business-to-business, public client, whistleblower, personal injury, civil rights, and mass tort litigation. The firm has delivered $20B in awards and settlements to our clients and has been recognized for our excellence in litigation by Chambers USA, Law360, Benchmark Litigation, Lawdragon, and The National Law Journal.
Role and Responsibilities
This listing is for a full-time role in a dynamic office environment, where you will support the daily operations of the team and ensure smooth administrative functions. The position requires a proactive individual who can efficiently manage tasks and interact with various departments.
The Administrative Assistant will be responsible for organizing calendars, managing correspondence, and assisting with document preparation. They will also handle data entry, maintain filing systems, and provide general office support to ensure operational efficiency.
Responsibilities will include:
Handle, organize, and file digital documents for easy access and retrieval.
Create, format, and proofread documents such as reports, memos, and correspondence.
Ensure the smooth operation of day-to-day clerical activities.
Provide general administrative assistance to staff, including submitting invoices for payments and calendaring deadlines and tasks.
Input and maintain accurate information in databases, spreadsheets, and records.
Assist with coordinating meetings and appointments.
Work within the ESI team to help ensure protocols are followed.
Additional duties as assigned.
Desired Skills and Qualifications
The successful candidate should have the following qualifications:
Demonstrate exceptional organizational abilities by maintaining a structured and efficient workflow, ensuring tasks are completed accurately and on time with minimal supervision.
Ability to manage multiple tasks, schedules, and documents efficiently.
Proficient in both written and verbal communication to interact with clients, attorneys, and staff.
Skilled in accurately entering, updating, and maintaining information into databases or management systems.
Familiarity with office software (e.g., Microsoft Office)
Strong understanding of maintaining discretion and confidentiality with sensitive legal information.
Additional software that would be beneficial but not required is Everlaw, Sharefile, Litify and NetDocs.
Education and Experience
A minimum of 3 years of experience as an administrative assistant or similar office role supporting multiple individuals/lawyers.
Prior law office experience with ESI involvement or working for an ESI vendor is not required, but beneficial.
What DiCello Levitt Offers:
Salary Range: $45,000-$55,000 annually
Salary is dependent on experience and location.
Benefits:
Comprehensive benefits package, effective the first day of the month following your start date: medical, dental, vision
Health Savings Account (HSA)
Life Insurance
Additional Insurance Plans: Accident Critical Illness, Hospital Indemnity, Short-Term Disability, and Pet Insurance
401(k) retirement savings plan with 3% employer contribution
Time Off:
Paid Time Off (PTO)
10 Paid Holidays
DiCello Levitt LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual's race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.
DiCello Levitt LLP does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DiCello Levitt LLP without a prior written search agreement will be considered unsolicited and the property of DiCello Levitt LLP. Please, no phone calls or emails.
DiCello Levitt LLP provides reasonable accommodation for qualified individuals with disabilities during the interviewing process and on the job. Please include any reasonable accommodation needs in your application.
For more information, visit our website: www.dicellolevitt.com.
Salary : $45,000 - $55,000
