What are the responsibilities and job description for the Academic Department Coordinator AM/ARC/ANT/WG position at Dickinson College?
Posting Information
Job Summary / Basic Function The position manages the administrative, financial, and human resource operations for one or more academic departments. The position functions with limited supervision to complete the administrative requirements for the area in order to handle and evolving priorities as well as to fulfill regular deadline pressures for operational and reporting requirements.
Essential Functions :
- Administrative management of department. Provides administrative support to chair and faculty members with limited supervision; liaison between student, other offices, and outside constituents for information and recruitment; coordinate faculty searches / hiring and promotion / tenure reviews process; provides classroom support and administers course evaluations; performs specialized administrative duties as required to support the function of the department not limited to grants and philanthropic activities.
- Documents and maintains department records and information. Maintains appropriate records to include syllabi, course / advisee information, and reviews plus collects and enters data for course offerings abiding by all governmental and institutional privacy and confidentially regulations; produces correspondence, reports, and presentations.
- Directs department events and projects. Coordinates logistics of department events, activities, field trips, lecturers, and candidate visits to include arranging transportation, accommodations, venue, meals / food, itineraries, publicity, and honorariums abiding by college policies; maintains departmental websites using web CMS and photo editing software.
- Audits and monitors budget(s). Oversees financial matters for budget(s) and restricted funds to ensure financial transactions are handled properly; participates in / responsible in preparation and submission of new budget information; completes internal transfers, processes expenditures, and reports; informs chair of budgetary issues and advises expense adjustments; coordinates logistics of one or more P-Cards and completes reconciliation.
- Manages the office – student, staff, equipment, and technology support. Responsible for extensive administrative office duties; troubleshoots minor office / classroom equipment issues; manages human resource functions of student workers including hires, trains, supervises, and approves payroll; purchases / maintains office supply inventory; coordinates faculty offices and building maintenance checks.
- Periodically, the ADC will coordinate special events / projects outside of departmental programs. Coordinates logistics of programs / event, to include venue, lecturers, guests, accommodations, transportation, venue, publicity, honorariums, meals / food, site arrangements. Events, curricula and communications will address diverse contemporary and historical issues as determined by departmental faculty and departmental educational objectives.
Preferred Qualifications Required :
High School Diploma or GED
1-3 years work experience
Preferred :
Associate’s Degree A valid Driver's Licence is required. Employees (operators) must have been in possession of a valid operator’s license for not less than three (3) years and the license must have been in good standing without interruption during that time period. No Successful candidate will also be required to complete ACT 153 Clearance No This position is considered "Emergency Staff." As such they may be required to report to work even when the college is closed or is operating under a delayed start. No Physical Demands Work Schedule Advertised Work Schedule Number of hours / day Number of hours / week Proposed Start Date Posting Detail Information Posting Date 12 / 17 / 2024 Open Until Filled No Closing Date Application Review Begin Date Is this a Temporary Position? No Full-Time / Part-Time Full Time If Full-Time, please specify 10 month full-time, 2 month part-time If Part-Time, please specify Not Applicable EEO / Diversity Statement The College is committed to building a representative and diverse faculty, administrative staff, and student body. We encourage applications from all qualified persons.
