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Academic Department Coordinator ROTC

Dickinson College
Carlisle, PA Full Time
POSTED ON 3/14/2025
AVAILABLE BEFORE 5/14/2025

Posting Details

Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a “most livable city” by Forbes and minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away.


Dickinson College offers full time employees a broad range of Benefits including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee’s base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee’s retirement plan is immediately and fully vested in the employee.


In our ongoing efforts to support the health of our community, Dickinson College strongly encourages all members of the campus community to be up to date on CDC-recommended vaccines.


Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.


Position Information

Posting Number
S01711

Position Title
Academic Department Coordinator ROTC

Working Title
Academic Department Coordinator ROTC

Position Number

Position Type
Non-exempt

Division and Department Information

Division
Academic Affairs

Department
ROTC

Posting Information

Job Summary/Basic Function
The position manages the administrative, financial, and human resource operations for one or more academic departments. The position functions with limited supervision to complete the administrative requirements for the area in order to handle constant and evolving priorities as well as to fulfill regular deadline pressures for operational and reporting requirements.

Essential functions:
  • Administrative management of department. Provides administrative support to chair and faculty members with limited supervision; liaison between student, other offices, and outside constituents for information and recruitment; provides classroom support and administers course evaluations; performs specialized administrative duties as required to support the function of the department not limited to grants and philanthropic activities.
  • Documents and maintains department records and information. Maintains appropriate records to include syllabi, course/advisee information, and reviews plus collects and enters data for course offerings abiding by all governmental and institutional privacy and confidentially regulations; produces correspondence, reports, and presentations.
  • Directs department events and projects. Coordinates logistics of department events, activities, field trips, lecturers, and candidate visits to include arranging transportation, accommodations, venue, meals/food, itineraries, publicity, and honorariums abiding by college policies; maintains departmental websites.
  • Audits and monitors budget(s). Oversees financial matters for budget(s) and restricted funds to ensure financial transactions are handled properly; participates in/responsible in preparation and submission of new budget information; completes internal transfers, processes expenditures, and reports; informs chair of budgetary issues and advises expense adjustments; coordinates logistics of one or more P-Cards and completes reconciliation.
  • Manages the office – student, staff, equipment, and technology support. Responsible for extensive administrative office duties; troubleshoots minor office/classroom equipment issues; manages human resource functions of student workers including hires, trains, supervises, and approves payroll; purchases/maintains office supply inventory; coordinates faculty offices and building maintenance checks.

Preferred Qualifications
Required:

High school diploma or GED

Four to five years of relevant experience in administrative or military operations

1 – 3 years Work Experience

Preferred:

Bachelor’s degree

A valid Driver's Licence is required. Employees (operators) must have been in possession of a valid operator’s license for not less than three (3) years and the license must have been in good standing without interruption during that time period.
No

Successful candidate will also be required to complete ACT 153 Clearance
No

This position is considered "Emergency Staff." As such they may be required to report to work even when the college is closed or is operating under a delayed start.
No

Physical Demands

Work Schedule

Advertised Work Schedule

Number of hours/day

Number of hours/week

Proposed Start Date

Posting Detail Information

Posting Date
03/04/2025

Open Until Filled
No

Closing Date

Application Review Begin Date

Is this a Temporary Position?
No

Full-Time/Part-Time
Full Time

If Full-Time, please specify
12 month full-time (52 weeks)

If Part-Time, please specify
Other

EEO/Diversity Statement
The College is committed to building a representative and diverse faculty, administrative staff, and student body. We encourage applications from all qualified persons.

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