Payroll Systems Specialist

Title: Payroll Systems Specialist

Immediate Supervisor(s): Executive Director of Payroll

Wage/Hour Status: Exempt

Pay Grade: Per Compensation Manual

Dept./Campus: ESC

Days Employed: Per Compensation Manual

Position Summary:

• Assist Business Services in maintaining the district’s financial records in a manner as prescribed by the Texas Education Agency and as required by standard accounting principles
• Coordinate, analyze, and support daily operations for Business Services
• Coordinate training and supervision of District Computer Financial Accounting 

QUALIFICATIONS:

Education/Certification:

• Bachelor’s Degree in accounting or a related field

Special Knowledge/Skills:

• Proficient in accounting principles and practices
• Ability to implement District policy and procedures
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to be organized and produce accurate results while meeting established deadlines
• Demonstrate advanced skills in computer literacy in word processing, spreadsheets, and data entry
• Ability to communicate effectively in both oral and written communications
• Office management skills
• Proficient in maintaining auditable file records according to guidelines and content
• Proficiency in the use of a ten-key calculator
• Ability to establish and maintain positive working relationships with all District employees and vendors
• Ability to manage multiple priorities simultaneously with frequent interruptions and without supervision

Experience:

• Minimum of 5 years of experience of accounting/payroll/auditing experience (preferred)
• Minimum of 2 years of the school-related environment (preferred)

MAJOR RESPONSIBILITIES:

These statements are intended to describe the major purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.

• Keep the Executive Director of Payroll informed on the business affairs of the district
• Responsible for processing semi-monthly payroll in an accurate and timely manner by the input of relative data, verification of accuracy, and production of payroll checks in the Districts Financial Accounting System
• Responsible for interfacing the data between the AESOP, Employee Access Center, and PowerSchool systems
• Responsible for the administration of Talent Ed payroll workflow process
• Responsible for entering and balancing payroll disbursements for all employees in the Districts Financial Accounting System
• Distribute and file semi-monthly payroll in an accurate and timely manner
• Responsible for processing attendance and calculating substitutes pay, including long-term adjustments
• Communicate with governmental agencies and maintain deduction and payment records for child support, student loans, IRS levies, and bankruptcies
• Prepare and submit payroll reports and forms required by Internal Revenue Service, Texas Workforce Commission, Teacher Retirement System, and garnishments
• Assist with the administration of the District’s timekeeping software system
• Assist with preparing training of District computer Financial Accounting System and District procedures
• Respond to inquiries from employees and department/campuses on various aspects of payroll
• Maintain a continuous internal control for payroll
• Monitor department mail and email
• Perform District internal audits as needed
• Maintain confidentiality of employee information
• Maintain regular and reliable attendance
• Maintain an accurate track of hours worked through the District software
• Maintain professional, ethical use of District network resources
• Monitor and maintain the department filing system
• Complete special projects and perform other duties as assigned                                   

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regular & prompt attendance
• Maintain emotional control under stress
• Occasional prolonged and irregular hours
• Be able to walk, stand, sit, climb, stoop, bend, and/or reach frequently
• Be able to lift and carry up to 40 pounds
• Work with frequent interruptions
• Districtwide and statewide travel
• Repetitive hand motions

EVALUATIONS:

• Performance of this position will be evaluated annually

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities that may be assigned or skills that may be required.