What are the responsibilities and job description for the Administrative Assistant- Receptionist position at Dickson Frohlich Phillips Burgess PLLC?
About us:
Dickson Frohlich Phillips Burgess is a mid-sized law firm looking for an experienced, reliable office professional to join our team full-time. This is a position that has a significant impact in providing exceptional customer service to our clients and prospective clients and in helping the office run smoothly.
If you have experience working as a legal receptionist or administrative assistant, are customer service-minded, thrive in a fast-paced work environment, enjoy playing an integral role in keeping an office running smoothly, and you can keep calm under pressure, then this might be the perfect position for you!
Duties will include being a vital part of a 3–5-person administrative team that manages a busy multi-line phone system and facilitates new client intake. Other support duties will include typing business letters and email, copying, scanning and faxing, electronic file management, calendaring and scheduling in Outlook, processing incoming and outgoing mail including the use of the postage meter, office supply inventory and order submissions, coordination of facility needs, assisting visitors, coordinating with vendors, receiving deliveries, conference room set up and clean up, facilitating office lunches, and assisting with other needs as assigned.
Key Competencies:
- At least 2 years of experience working in a law firm or similar setting
- Attention to detail. (We cannot overstate how important this is!)
- Experienced working with multi-line phone system
- Professional written and verbal communication skills
- High skill level working within MS Office-particularly Word and Outlook; Some Excel experience required
- Strong organizational and time management skills
- Professional in appearance and demeanor
- Punctual and reliable attendance record
- Must be comfortable in a support role, receiving delegation well, working independently, and completing tasks in a timely manner
- Must work well with others and contribute to a positive, collegial work environment
Physical Requirements:
This is primarily a seated position working at a desk. Repetitive actions like using a mouse and keyboard, looking at computer monitors and answering the phone will be daily components of the work. The ability to answer phones, hear callers and communicate with them, is a primary duty of the position. Must have the physical ability and agility to fully perform the duties of the position including walking, bending, safely lifting 30-40 pounds while putting away office supply orders and other deliveries, (usually cases of copy paper and soda) and using a step stool in order to reach top shelves. Will need to be able to regularly navigate stairs within our office.
This is an in-person position at our Tacoma office located downtown Tacoma. Due to the nature of the job duties, this position does not lend itself to remote work except during temporary times of inclement weather or government closures when remote work may be authorized.
Who are we?
We are a thriving, growing, law firm with offices in Seattle, Tacoma, Olympia and Portland. We represent business and individuals in the areas of real estate, land use, construction, probate and business law.
Why work for Dickson Frohlich Phillips Burgess?
Firm culture is really important to us! We strive to prioritize our core values of integrity and providing high level service to our clients, while embracing diversity and working diligently to keep our office environment one that is positive, warm, inclusive, collegial and drama free. We have a great team of talented, knowledgeable professionals and we are exited to add another team member in Tacoma!
We offer a competitive wage commensurate with experience. Our benefits package includes medical, vision and dental insurance; paid holidays, vacation and sick leave, and 401(k) with employer match.
Submission Requirements
Please submit resume and complete the application process at https://dfpblaw.bamboohr.com/
Dickson Frohlich Phillips Burgess PLLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Salary : $22 - $25
