What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Dimeo Construction Company?
The Administrative Assistant/Receptionist represents Dimeo Construction Company's first impression interfacing with clients, owners, subcontractors, vendors, industry partners, and general visitors.
This position requires a high level of poise, professionalism, organizational skills, communication skills, exceptional customer service acumen and the ability to manage multiple tasks and requests on short notice.
DIMEO CONSTRUCTION COMPANY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
This position requires a high level of poise, professionalism, organizational skills, communication skills, exceptional customer service acumen and the ability to manage multiple tasks and requests on short notice.
- Support all departments and project teams as an additional Administrative Assistant resource on an as needed basis while maintaining standard day to day responsibilities
- Provide front desk coverage between the hours of 8am - 5pm
- Welcoming guests and directing them to the correct person or office
- Assisting clients/visitors with questions, issues and direction to offices/conference rooms
- Answering and making phone calls for office employees while utilizing a high level of professionalism with all communication (telephone, in person or email)
- Process incoming and outgoing mail/deliveries to employees
- Inventory office supplies, coordinate ordering and delivery of supplies, replenish company stationery, envelopes, graph pads, etc
- Coordinate and manage the multiple conference rooms for meetings, coordinate and manage the ordering, setting up and breaking down food orders with clean up after every meeting
- Responsible for always maintaining all areas in a clean and highly organized state (lobby, conference rooms, huddle rooms, kitchenettes, mail and package rooms)
- Manage Store orders (i.e., BJ's, WB Mason) for the office and process membership renewals.
- Distribute/send E-Fax
- Administratively support Safety Team with EMR request, letters, deliverable management, PS management and performance dashboard chart updates
- Manage all corporate travel arrangements
- Minimum 5 years of administrative experience
- Must have strong knowledge of Microsoft 365 products with focus on Excel
- Business professional attire required
DIMEO CONSTRUCTION COMPANY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
