What are the responsibilities and job description for the Executive Assistant position at Disc Medicine?
Join our team in a dynamic hybrid role, offering flexibility to work remotely and from our headquarters in Watertown, MA.
COMPANY OVERVIEW:
Disc Medicine is a clinical-stage biopharmaceutical company committed to discovering, developing, and commercializing novel treatments for patients who suffer from serious hematologic diseases. We are building a portfolio of innovative, first-in-class therapeutic candidates that aim to address a wide spectrum of hematologic diseases by targeting fundamental biological pathways of red blood cell biology, specifically heme biosynthesis and iron homeostasis. Disc Medicine values collaboration, professional development, and scientific integrity and promotes an inclusive company culture that empowers and inspires.
POSITION OVERVIEW:
Disc Medicine is hiring an Executive Assistant due to the rapid growth of our portfolio. This role plays a critical part in supporting our C-suite executives and ensuring smooth day-to-day operations across various departments. Reporting to the Senior Executive Assistant and Operations Manager, this is an exciting opportunity for a detail-oriented, organized, and proactive individual who thrives in a collaborative environment and is eager to make a meaningful impact.
RESPONSIBILITIES:
Disc Medicine actively recruits individuals with an entrepreneurial spirit and a drive for excellence. Interested candidates should submit a cover letter and resume to be considered for current and future opportunities.
COMPANY OVERVIEW:
Disc Medicine is a clinical-stage biopharmaceutical company committed to discovering, developing, and commercializing novel treatments for patients who suffer from serious hematologic diseases. We are building a portfolio of innovative, first-in-class therapeutic candidates that aim to address a wide spectrum of hematologic diseases by targeting fundamental biological pathways of red blood cell biology, specifically heme biosynthesis and iron homeostasis. Disc Medicine values collaboration, professional development, and scientific integrity and promotes an inclusive company culture that empowers and inspires.
POSITION OVERVIEW:
Disc Medicine is hiring an Executive Assistant due to the rapid growth of our portfolio. This role plays a critical part in supporting our C-suite executives and ensuring smooth day-to-day operations across various departments. Reporting to the Senior Executive Assistant and Operations Manager, this is an exciting opportunity for a detail-oriented, organized, and proactive individual who thrives in a collaborative environment and is eager to make a meaningful impact.
RESPONSIBILITIES:
- Provide direct administrative support to C-suite executives, ensuring efficient daily operations and addressing any issues requiring attention.
- Schedule and manage calendars for executives, ensuring seamless coordination of meetings, appointments, and events.
- Arrange complex travel logistics, including booking flights, accommodations, and processing expense reports.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Order and maintain office supplies, manage inventory, and ensure office equipment, including café areas, is fully stocked.
- Greet visitors, reserve conference rooms, and handle meeting setup and breakdown.
- Assist in organizing corporate events, including venue booking, catering coordination, and logistics.
- Order and oversee company-branded swag inventory, collaborating with HR on anticipated needs.
- Work closely with team members and other administrative staff to enhance team operations and foster a positive company culture.
- Provide additional support to leadership and various departments as needed.
- Bachelor's degree plus 10 years of related experience, including a background in the biotech or pharmaceutical sectors.
- Proven experience supporting C-suite executives in a fast-paced environment.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities, with the ability to prioritize multiple projects and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and other relevant applications.
- Keen attention to detail, ensuring accuracy in all tasks while maintaining confidentiality.
- Ability to work independently, adapt to a fast-paced environment, and collaborate effectively with teams.
- Experience assisting with event planning and coordination is a plus.
Disc Medicine actively recruits individuals with an entrepreneurial spirit and a drive for excellence. Interested candidates should submit a cover letter and resume to be considered for current and future opportunities.
