Chief of Staff to COO and CEO

About Discovery Senior Living

Discovery Senior Living is a family of companies that includes Discovery Management Group, Integral Senior Living, Provincial Senior Living, Morada Senior Living, TerraBella Senior Living, LakeHouse Senior Living, Arvum Senior Living, Discovery Development Group, Discovery Design Concepts, STAT Marketing, and Discovery At Home. With three decades of experience, the award-winning management team has been developing, building, marketing, and managing diverse senior-living communities across the United States. By leveraging its innovative “Experiential Living” philosophy across a growing portfolio in excess of 350 communities and over 35,000 homes in nearly 40 states, and 19,000 dedicated employees, Discovery Senior Living is a recognized industry leader for performance, innovation and lifestyle customization and, today, ranks among the 2 largest U.S. senior living operators.

Discovery Senior Living is hiring an Chief of Staff to the COO and CEO to help support our Chief Operating Officer and others on the senior executive team. 

The Executive Assistant provides administrative support for the Chief Operations Officer (COO) in all facets of the job and provides support to the Senior Executive Team as directed. This individual is a vital communications link for the COO and Senior Executive Team internally and externally. 

Responsibilities:

• Manage and maintain the COO’s and CEO’s calendars, travel, and daily schedules with precision, resolving conflicts and ensuring efficiency.
• Serve as the primary liaison between the COO, CEO, internal departments, board members, investors, and external stakeholders.
• Coordinate logistics for board and investor meetings, including venue setup, technology management, presentation preparation, and meeting support.
• Handle confidential information with the utmost discretion and professionalism.
• Utilize Microsoft Office Suite (PowerPoint, Excel, Word, Outlook, Teams, Visio) and AI tools for data analysis, presentation creation, and enhanced productivity.
• Anticipate needs, manage multiple projects simultaneously, and ensure timely completion.
• Negotiates and manages home office contracts and overall office services for home office team members.
• Supports orientation and onboarding of new home office team members in collaboration with the human resources team, fostering team member engagement.
• Plan and manage business meetings, dinners, and company events with thorough attention to detail.
• Prepare summaries of financial reports, board materials, and key performance metrics.
• Research and implement productivity tools to enhance the COO’s and CEO’s workflow.
• Other duties as assigned.

Supervisory Responsibilities:

Oversee and/or manage efforts related to the Office Manager role. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications:

• 5 years of experience as an Executive Assistant or in a similar high-level support role or final year/recent MBA graduate.
• Exceptional organizational and time management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, especially PowerPoint and Excel.
• Experience with AI tools and a strong willingness to learn and implement new technologies.
• High level of professionalism and ability to represent the COO and CEO to high-profile stakeholders.
• Curiosity, initiative, and a proactive approach to problem-solving.
• Flexibility to work outside of standard business hours as needed.
• Knowledge of senior living industry a plus.

Benefits:  

In addition to a rewarding career and competitive salary, Discovery offers a comprehensive benefit package.  

Eligible team members are offered a comprehensive benefit package including medical, dental, vision, life and disability insurances, paid time off and paid holidays.   Team members are eligible to participate in our outstanding 401(k) plan with company match our Employee Assistance Program and accident insurance policies.

Thank you for your interest in Discovery Senior Living careers.

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