Purchasing Administrator (Purch/Proc)

SUMMARY: Ensure the district is in compliance with Arizona Procurement Code and related bidding regulations. Monitors, analyzes and ensures contractual compliance to derive the maximum resources and benefits from the effective utilization of funds. Oversees the monitoring of the capital assets acquired by the district and ensures these are appropriately recorded and tracked.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Initiate contact with vendors relative to service, supply and equipment availability, invoices, purchase orders, and contracts.
• Review and update existing District contracts for compliance while consulting with legal counsel as necessary.
• Manage the evaluation of formal solicitations including preparing the recommendation for award.
• Manage process of preparation of solicitation documents, including bidder notification, instruction, terms, conditions and specifications.
• Monitor all purchase requisitions to determine correctness of information and compliance with Arizona Procurement Code.
• Responsible for the oversight of all activities related to listing, tracking and accounting for the assets of the district.
• Obtain studies, comparative prices and quotations.
• Purchase by competitive solicitation, informal quotations, and negotiation, and in compliance with Board policy, items of service, supply and equipment necessary for the operation of the school district.
• Keep informed of sources of supply and new product developments.
• Keep informed of current product specifications and comparable alternatives.
• Prepare and distribute purchase order forms to vendors.
• Develop and maintain appropriate records, such as vendors' register, commodity register and bidders' list.
• Responsible for correspondence relative to school district purchasing activities including providing information to auditors and the accounts payable department.
• Prepare periodic reports relating to school district purchasing activities for the Director of Finance.
• Establish and maintain good rapport with students, employees, community members and vendors.
• Maintain a high level of ethical behavior and confidentiality.
• Other job-related duties as assigned. 

EDUCATION AND EXPERIENCE:

• Bachelor's degree business administration or other closely related field preferred.
• Five (5) years of equivalent experience in governmental procurement.
• Advanced software application in Microsoft Office, Google applications and purchasing/finance software, preferably School ERP Pro (Visions).

LICENSING/CERTIFICATIONS:

• Professional certification as a Certified Public Purchasing Buyer (CPPB) or Certified Public Procurement Officer (CPPO) is highly desirable.
• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

KNOWLEDGE OF:

• Arizona Procurement Code or Arizona School District Procurement Rules and Regulations.
• Uniform System of Financial Records, contract and business law, product performance and availability.
• Contract award procedures.
• Applicable Federal, state, county, and city statutes, rules, policies, and procedures.
• Applicable Dysart Unified School District and departmental policies and procedures.
• Supervisory principles, practices and techniques.
• Practices and methods of coaching and leading the work of others.
• Principles and practices of budgeting and fiscal management.
• Principles and applications of critical thinking and analysis.
• Mathematical computations.
• Principles and techniques of effective oral presentations.
• Conflict resolution and negotiation strategies.
• Principles and practices of strategic planning.
• Customer service principles.
• Modern office technology.

SKILL IN:

• Negotiating and preparing agreements and contracts while ensuring compliance with all legal requirements.
• Analyzing and interpreting bids and requests for proposals, recommending awards, examining quality, and comparing specifications and prices of competitive terms.
• Managing, supervising, evaluating and motivating staff.
• Training, coaching and overseeing the development of staff.
• Directing the development and implementation of goals, objectives, policies, procedures and work standards.
• Reviewing research and implementing industry trends, solutions and best practices.
• Directing the analysis, evaluation and interpretation of written materials and statistical data for reports and recommendations.
• Authoring and editing complex reports and documents.
• Managing budgets and allocating resources to achieve strategic objectives.
• Presenting ideas concisely and effectively, both orally and in writing.
• Interpreting and applying applicable laws, codes, regulations and standards.
• Facilitating effective collaboration.
• Providing customer service.
• Establishing and maintaining effective working relationships with District departments, employees, and external vendors.
• Utilizing a computer and relevant software applications.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction. 

ADA AND OTHER REQUIREMENTS:

Positions in this class typically require:  balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. 

Working Conditions: 

Work is routinely performed in an indoor, office environment; may require some work in the field with moderate exposure to travel.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Salary : $81,098