What are the responsibilities and job description for the Receptionist Executive Administration position at Diverse Lynx?
The Executive Admin- Reception position is responsible for independently performing day to day Reception / Front office Management along with other functions related to Admin Dept.
Responsibilities :
Daily walk around of the facility to assess readiness of the facility for daily operations.
This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea / coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor.
Reception Duties :
Reception Management
Receive clients & guest at the front desk
Ensure client security protocols are followed
Identity Cards / Badge management
Perform Mailroom function & Shipping tasks as required (through Fedex / UPS / others)
Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.
Executive Admin Duties :
Order & manage supplies (pantries, copiers, office supplies, etc.)
Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.
Maintain Seat Occupancy data.
ssist with annual budget and all related vendors
Daily and Monthly reports
Billing
ny other Admin duties assigned by Office Admin / Supervisor from time to time.
Qualifications and associated Attributes :
ssociate degree (preferred)
03- 05 years' experience in Reception / Admin Function of a medium sized facility (between 50-100 associates) preferred.
Should possess excellent English communication skills (written & verbal)
Should have good computer skills : Microsoft Office (especially word, excel, power point etc.).
Should have knowledge of : - (1) Office Management (2) Basic purchase procurement processes (pantry & Office supplies)
Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
Should possess : - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.
Should be : (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location
Should be : (1) Flexible (2) Available for work outside of regular business hours (i.e. Come in early / Leave late) if needed as per project requirement.
Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.
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