Part-Time Administrative Office Assistant

JOB SUMMARY:

The Part-Time Administrative Office Assistant reports to the Human Resources & Office Manager and provides critical support to all internal teams. This role requires a highly organized, detail-oriented, and motivated individual to manage administrative tasks efficiently. While prior experience in a construction-related setting is beneficial, it is not required. The ideal candidate is proactive, adaptable, and comfortable handling multiple priorities in a fast-paced environment.

RESPONSIBILITIES:

Office Administration & Operations:

• Open and close the corporate office Monday, Wednesday, and Thursday weekly. Hours are 8am-5pm with a lunch break from 12:00pm-1:00pm daily.
• Manage incoming and outgoing mail and shipping needs, including offsite trips to the post office and shipping facilities.
• Track and manage corporate vehicle inventory, including license plates and titles.

Customer & Vendor Coordination:

• Provide professional customer service to office guests, phone inquiries, and email correspondence.
• Coordinate the mailing and pick-up of vendor payments.

Data Entry & Reporting

• Perform high-volume data entry for reporting, tracking, and internal record-keeping.
• Assist in maintaining company databases and ensuring accurate information.

General Support & Special Projects

• Support various departments with administrative tasks as needed.
• Handle additional tasks and projects as assigned by leadership.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Prior administrative experience, preferably in a construction-related industry (not required but beneficial).
• Strong organizational and time management skills, with the ability to prioritize multiple tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office technology.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Working knowledge of Municipal Construction Registrations (helpful but not required).
• Valid driver’s license and ability to travel locally as needed.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS:

• Office-based, part-time schedule of 8am-5pm on Monday, Wednesday and Thursday with occasional local travel for mail, shipping, and errands.
• Frequent interaction with teams, vendors, and visitors in person, by phone, and via email.
• Prolonged sitting, computer work, and occasional standing/walking throughout the office.
• Ability to lift up to 25 lbs., bend, reach, and organize office materials as needed.
• Must be able to drive as needed for company-related errands (e.g., post office, shipping, vendor locations).
• Comfortable multi-tasking in a fast-paced environment with frequent interruptions.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

EQUAL EMPLOYMENT OPPORTUNITY: DiYanni Homes provides equal employment and advancement opportunities to all employees and applicants. Employment decisions are based on merit, qualifications, training, and overall experience and abilities. We do not discriminate in employment opportunities or practices based on race, color, sex, religion, national origin, ancestry, age, disability, sexual orientation, citizenship status, uniformed service member status, pregnancy, genetic information.