Human Resources Representative

Why are long tenures and low turnover rates the norm at DMA? When you are an employee owned company, you are all about your employees, and here is proof:

• 2024 Great Places to Work Certified
• Employee stock ownership program eligibility begins day one of employment. ESOP contribution is targeted at 6% of your annual compensation.
• Company paid Paternity & Maternity Leave.
• Generous time off plans
• Multiple benefit plans, eligible day one of employment.
• "Live and work like a DMA Employee-Owner”: We focus on work/life balance, mental health, and the overall wellness of our employees.

Position Summary

The Human Resource Representative supports the day-to-day operations of the Human Resources department.  Performs human resources related duties at the professional level and may carry out responsibilities in some or all the following functional areas: employee relations, talent acquisition, onboarding, and benefits.

Essential Duties and Responsibilities

• Responsible for the onboarding process including guiding new hires through orientation and training, act as the primary contact, coordinating pre-employment paperwork, processing and reviewing background checks, ensuring compliance with policies, facilitate introductions, creating engaging experiences aligned with company culture, and collaborating with teams to ensure a seamless and effective onboarding process
• Maintain and track I-9 documents, conduct E-Verify process, and manage reverifications
• Ensure compliance with labor laws, regulatory requirements, and company policies
• Maintain employee records in HCM by reviewing and approving personal information change requests, uploading documents to electronic files, updating employee information, and conducting periodic audits
• Conduct employee feedback and retention meetings with new hires to gather insights, address concerns, and support their successful integration into the organization
• Administer company-wide recognition program providing user training, evaluating utilization, updating recognition program offerings, develop communications, and overall system maintenance
• Provide administrative support to the Corporate office by planning and coordinating office lunches, answering phone calls, meeting scheduling and room reservations, general office administration, new hire announcements, and employee questions
• Coordinate with property management for the Corporate office handling parking parses, office access, building maintenance, etc.
• Prepares purchase orders for the Human Resources department and organization including flowers and gifts for qualifying employee events
• Collaborate with the IT help desk to address and resolve HR tickets, routing to the appropriate HR team member to ensure timely support for employees' technical needs
• Assist with the coordination of training including scheduling sessions and maintaining training records
• Facilitate new hire benefit webinars and enrollment, provide guidance on plan options, assist with benefits-related inquiries, ensure timely submission of required documentation, and maintain compliance with company policies and regulations
• Process mid-year benefits changes, including qualifying life events and address updates, ensure proper documentation is received, communicate updates to payroll and vendors, and maintain compliance with benefits policies and regulations
• Support the benefits team with annual open enrollment process, deliver ongoing benefits training, and develop communication plans
• Assist the talent acquisition team with creating job postings, talent sourcing projects, reviewing applications, contacting candidates, scheduling interviews, conducting phone screens and communicating directly with hiring managers

Non-Essential Duties and Responsibilities

• Work on other projects as assigned
• Collaborate with other areas of Human Resources to ensure achievement of department objectives
• Perform other duties as assigned

Education and Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field; equivalent education and work experience may be substituted
• Minimum of 1 year of experience in Human Resources or related field
• Previous experience with a HRIS preferred, Workday a plus
• Proficient in Microsoft products
• Strong relationship building and organizational skills
• Excellent verbal and written communication, prioritization, attention to detail, and multi-tasking skills
• Ability to maintain confidentiality of work and work independently or as a member of a team
• Desire to be innovative with strong initiative
• Flexible and adaptable to thrive in an entrepreneurial environment

#LI-JS1

#LI-HYBRID