House Manager/Executive Personal Assistant

This is an Anonymous employer who will be revealed after the execution of a Non Disclosure Agreement.

We are seeking a smart, dedicated, trustworthy, service-driven, experienced, and professional Household Manager to support a family based in Fort Myers, FL.

The House Manager’s role involves streamlining, overseeing, and comprehensively managing the operations of a private residence, always maintaining the highest standards. The ideal candidate must remain calm and perform effectively under pressure, with strong organizational skills, proven home management expertise, attention to detail, and the ability to manage multiple projects simultaneously. The candidate must also be proactive, flexible, and committed to staying in the role long term.

As outlined in the job description, your primary responsibilities will include:
- Managing daily schedules and ensuring timely task completion.
- Overseeing household budgets and maintaining efficient operations.
- Coordinating vendors, appointments, and events.
- Managing household supplies, troubleshooting technical systems, and assisting with payroll processes.
- Handling errands, mail, and administrative tasks with confidentiality and professionalism.
- Acting as the gatekeeper for all family-related important dates, documents, and calendars.

This role requires flexibility, occasional evening and weekend hours, and on-call availability to address any questions or tasks that may arise outside of standard working hours. While this is not a weekend job, you must be reachable to answer questions or provide assistance as needed. When the family is away, the expectations and on-site requirements for this position will not change.

- This is a full-time, on-site position, with daily hours from 9 AM to 5 PM.
- Occasional evening hours and weekend work are required, with flexibility expected to accommodate family needs as they arise.
- The role requires the candidate to remain reachable by cell phone to answer questions or provide assistance outside of regular working hours, as needed.
- When the family is away, the job’s expectations and on-site requirements do not change.

- Education: College education required; a Master’s degree is preferred.
- Proven experience in household management or as a personal assistant.
- Strong attention to detail and dedication to excellence.
- A calm demeanor with the ability to work under pressure in a fast-paced environment.
- Flexibility, proactiveness, and adaptability to changing needs.
- Excellent organizational and communication skills.
- Strong and respectful communicator who can abide by deadlines and adjust to last-minute changes.
- High degree of confidentiality and professionalism at all times.
- Ability to take on multiple projects at once and prioritize effectively.
- Proficiency in Excel, Microsoft Word, and general computer literacy.
- Reliable and self-sufficient, with strong problem-solving abilities.
- Trustworthy, with experience in handling sensitive information.
- Longevity in previous roles and a strong desire for a long-term commitment to this position.

- Complete projects requiring strong organizational skills and effective time management.
- Manage daily schedules, ensuring optimal time usage and timely task completion.
- Oversee household budgets for purchases and repairs.
- Maintain efficient communication to ensure tasks are completed accurately and on time.
- Track and order household supplies, including groceries, toiletries, and cleaning products.
- Troubleshoot technical issues, including phone applications, email accounts, Amazon, and home IT system apps.
- Manage holiday decorations, assist with planning events, and book vendors; oversee vendor operations prior to and during events.
- Coordinate appointments, reservations, and travel arrangements.
- Handle administrative tasks such as managing schedules, mail, and email.
- Receive, organize, and manage daily packages.
- Run errands, purchase gifts, and assist with any tasks that arise.
- Assist with packing and unpacking for vacations.
- Use the Intuit payroll system to process payroll as needed.
- Act as the gatekeeper for the family’s important dates, documents, and calendar, ensuring everything is organized and accessible.

Job Type: Full-time

Pay: $80,000.00 - $110,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Management: 5 years (Preferred)

Ability to Commute:

• Fort Myers, FL (Required)

Ability to Relocate:

• Fort Myers, FL: Relocate before starting work (Required)

Work Location: In person

Salary : $80,000 - $110,000