Administrative Assistant

Job Title: Administrative Assistant Location: Champaign, IL, 61820 Job Type: Full-time, Hourly Job Description: The Administrative Assistant will report directly to the Business Services Administrator and provide comprehensive administrative support to the DMBGC administrative leadership team. The role will focus on resource development, finance, and human resources to ensure the seamless operation of Club administrative activities. The successful candidate will be responsible for performing both routine and complex administrative tasks, assisting multiple managers with day-to-day operations and special projects. Responsibilities: General Administrative Support - Prepare meeting materials as directed (copying, filing, email, collating, sending reminders, ordering food and beverage, etc.) - Reserve and prepare conference rooms and/or external meeting spaces, including required technology set up for virtual attendees, ordering food and beverage, and related details - Serve as initial point of contact for administrative office contacts (answer incoming telephone calls and field or forward as appropriate, greet visitors and guests) - Order office supplies and coordinates maintenance of office equipment - Maintains and updates employee directory - Monitors Club’s general contact email account(s) and responds or routes messages appropriately - Provides entry to guests to Admin Center Resource Development and Finance Support - Support the processing, recording, and reconciliation of gift pledges and payments - Prepare, proofread, and mail acknowledgement letters, receipts, and invoices - Assist with processing year-end donor tax information - Supports the maintenance of donor and finance records - Makes bank deposits and provide necessary statements, receipts, etc. - Collect and organize receipts for organizational purchases and support Director of Finance with reconciliation - Assists with facility organization and coordinating maintenance appointments for 3 facilities Human Resources Support - Coordinates orientation and training sessions at the direction of the Business Services Administrator or appropriate supervisory staff - Provides administrative support to HR department by formatting, printing, copying, and filing employee information and related documents - Runs employee queries or reports as directed or requested and presents information - Tracks employee progress within onboarding and training programs - Prepare new hire orientation packets, uniforms, and other first day materials - Screens general employment and volunteer inquiries and directs candidates to application portal - Reviews volunteer applications and confirms receipt of all materials - Routes background checks to Business Services Administrator for review Requirements: - High school diploma or equivalent required; Associate's or Bachelor's degree preferred - 2 years of administrative experience required - Excellent organizational and time management skills - Strong attention to detail and accuracy - Proficient in Microsoft Office Suite - Ability to work independently and as part of a team - Excellent communication and interpersonal skills This position comes with excellent benefits. Salary will be commensurate with experience. To apply, please submit your resume and cover letter.