Administrative Assistant

SUMMARY

Under general direction of the County Administrator, assists and performs responsible and complex functions which require the employee of confidentiality, independence of action, and a thorough knowledge of County policies and operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Assists County Administrator on action taken at committee meetings; prepares documents for filing and actions for the County Board meeting.

Assists County Administrator in gathering all documents needed for committee meetings and makes copies for distribution.

Assists establishing and maintaining all files pertaining to the County Board Committee agendas; resolutions, reports, pending files, tickler files for processing of committee documents.

Assists in purchasing all equipment and supplies for county departments; edits and processes requisitions; determines most qualified vender, obtains prices and negotiates delivery date; checks on quality of material to meet specifications guidelines; liaisons with vendors for resolution of procurement; resolves problems and concerns.

Issues claims and computes costs; maintains records and requisitions; maintain files of current catalogs, specifications and qualified vendors; maintains records of all equipment under maintenance; maintains department accounts showing expenditures and appropriation balance.

Records employee information such as personal data, compensation, benefits, attendance, performance reviews or evaluations, and termination date and reason.

Updates employee files to document personnel actions and to provide information for payroll and other uses.

Compiles and maintains records for use in employee benefits administration.

Assists in budget preparation.

Keeps records of benefits plans participation such as insurance, personnel transactions such as hires, performance reviews, and terminations, and employee statistics for government reporting.

Responds to inquiries regarding policies, procedures and programs.

Assists in administering benefits programs such as life, health, and dental insurances, vacation, sick leave, leave of absence, FMLA, COBRA and employee assistance.

Conducts wage surveys within labor market to determine competitive wage rate.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Minimum of a high school diploma/GED with six months to one year related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; sit; use hands to finder, handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to stand. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

OTHER QUALIFICATIONS

Ability to type accurately; learn and apply procedures of the County Board; apply purchasing principles and practices for cost effective procurement of equipment, supplies and services. Ability to work independently and efficiently. Ability to exercise reasonable judgment on making decisions in accordance with laws and apply departmental policies and procedures. Ability to provide information and assistance utilizing sound judgment, courtesy, and tact. Ability to prepare and maintain complete and accurate files. Ability to establish and maintain satisfactory working relationship with co-workers and the general public.

Job Type: Part-time

Pay: $16.50 - $17.00 per hour

Expected hours: 14 – 21 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Experience:

• Typing: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Word: 1 year (Required)

Work Location: In person

Salary : $17 - $17