What are the responsibilities and job description for the Executive Assistant position at Donna Isham Fine Art?
We are a busy, multifaceted creative company seeking a dynamic individual to join our team. As an Executive Assistant, you will play a key role in managing administrative tasks while supporting our artistic operations. This position requires a versatile team player who thrives in a fast-paced environment.
Company : Fine Artist and Music Composer
Office Manager / Personal Assistant Responsibilities :
Manage administrative functions, including answering phones, responding to emails, updating computer systems, maintaining office supplies, data entry, calendar management, and travel coordination.
Assist with tasks such as ordering office supplies and organizing events or parties.
Act as the main point of contact for communication with executives, managing their emails and phone calls.
Maintain calendars for both work and personal appointments.
Organize and book necessary travel arrangements, including flights and hotels.
Artist Assistant Responsibilities :
Create and maintain the artist’s website and promotional materials, conduct research, and manage organizational tasks.
Prepare and ship art pieces, including packing, moving, and hanging canvases.
Organize and maintain the art studio, managing supplies and keeping the space tidy.
Maintain and update the painting inventory list.
Create promotional materials for various art shows and email blasts, and manage and update mailing lists.
Content Creator Responsibilities :
Develop and coordinate promotional and marketing materials for various events, openings, and social media platforms.
Create, shoot, and edit content with a strong command of Instagram, TikTok, YouTube, and other social media platforms.
Assist in strategizing and executing social media campaigns to enhance the company’s online presence.
Qualifications :
Previous office experience required.
Valid driver’s license and access to a reliable car.
Proficient in Mac OS, Microsoft Office Suite, Google Docs, and strong typing skills.
Strong organizational skills and attention to detail.
Proficiency in Canva, Adobe Acrobat, and Adobe Creative Suite.
Experience in social media management, content creation, shooting, and editing.
Must be highly motivated, eager to learn, and able to work well in a team.
Ideal Candidate :
We are looking for someone with an upbeat personality, who is self-motivated and able to leave their ego at the door. The ideal candidate will thrive on learning and growing in a collaborative environment.
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