Real Estate Administrative Assistant

Are you looking to work with New York’s #1 luxury real estate brokerage? Join The Fox Team at Douglas Elliman, ranked among the top 3% of producing teams across Long Island, Queens, and the North Fork. We are seeking a talented and proactive Administrative Assistant to support our dynamic and growing organization. This role is perfect for someone who thrives in a collaborative, fast-paced environment and has a strong track record of juggling multiple priorities. The ideal candidate brings executive support experience, a friendly and team-oriented attitude, and is detail-focused with a willingness to learn.

Key Responsibilities:

  •  Manage daily administrative tasks and organize appointments

  •  Follow up with leads, monitor emails, and conduct property searches

  •  Oversee the CRM and coordinate social media content

  •  Assist in preparing homes for photography, staging, and open houses

  •  Support in planning events and open houses

  •  Create and manage outreach materials, newsletters, and digital/print marketing campaigns

  •  Prepare necessary paperwork for listings, showings, and transactions

Additional Opportunities for Licensed Candidates:

Licensed candidates will also gain hands-on experience with showings, listings, and client events. We’ll help you acquire leads and develop skills for closing transactions. This role offers a unique chance to work alongside top agents and grow as a potential future contributor in a sales role.

Requirements:

  •  Personable, self-motivated, organized, and detail-oriented

  •  Proficient in Microsoft Office (Adobe Suite is a plus)

  •  Skilled in social media marketing and design software (Canva and /or Photoshop experience is a must)

  •  Strong copywriting skills and a collaborative mindset

Job Type: Full-time

Pay: $20.00 per hour

Schedule: 5-hour shifts with weekend availability required

Location: In-person

If you’re ready to bring your talents to The Fox Team, we’d love to hear from you!

Expected hours: No less than 30 per week

Benefits:

  •  Referral program

  •  Relocation assistance

Schedule:

  •  Weekends as needed

Work Location: In person