Purchasing Manager

Driftwood Hospitality Management’s company culture empowers our associates to take initiative, be proactive, and contribute to the success of their property with well-defined strategies and objectives. Driftwood Hospitality Management is renowned for our fully integrated approach to hospitality services — all with outstanding client service. Our team is made up of the best talent in the hospitality industry, down to every employee, position, and hotel.

JOB SUMMARY
**This role is based in our North Palm Beach office on-site (not a remote position)
A Purchasing Manager is responsible for purchasing activities associated with delivering the finest quality at the best possible market value. Focused on quality assurance and adherence of systems and processes to ensure the team meets scheduled goals. This entails a wide range of work including contracting, negotiating, bidding, managing pricing, planning, documenting, updating, scheduling, directing, and executing production activities for maximum performance of projects.
ESSENTIAL JOB FUNCTIONS

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.

• Responsible for the execution of purchases and procurement related to property capital purchases, including vendor payment upon completion.
• Ensure accurate monthly pricing is maintained and provided accurate budgets to finance monthly.
• Manage the execution of accurate contracts according to company standards.
• Successfully leads up and down the chain of command.
• Maintain and upload most current/accurate plans for all projects as well as complete product specifications for each plan.
• Lead/attend all assigned huddles, weekly/monthly/quarterly meetings.
• Negotiate the best, most accurate and competitive pricing possible.
• Partners with Director of Construction to revise Scopes of Work for all supply/vendor partners on a regular basis.
• Utilizes, promotes, and trains direct reports on internal systems.
• Vendor Compliance
• Responsible for full vendor compliance in master agreements, insurance requirements, and all supporting documentation.
• Develop, lead, and execute purchasing strategies across all department platforms.
• Support bid process for architectural plans to subcontractors and vendors.
• Review contract terms and conditions as well as confer with legal as necessary.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Craft negotiation strategies and close deals with optimal terms.
• Act as company ambassador in vendor relationships, deals, and contracts.
• Partner with stakeholders to ensure clear requirements documentation.
• Ensure bid specs to vendors are updated and accurate.
• Review draft and final request for proposals & request for quotes to identify and manage business risks and opportunities.
• Research and communicate with both existing vendors and potential new vendors to ensure the company is achieving both optimal pricing and service.
• Perform cost and scenario analysis and benchmarking.
• Develop and implement initiatives to aggregate spending across all business units to drive down costs and reduce the number of suppliers.
• Leverage company-wide spending and resources and champion best practices.
• Ongoing monitoring of contract competence for the term of agreements.
• Forecast price and market trends and identify changes of balance in buyer-supplier power.
• Create budget for upcoming projects.
• Manage costs of existing projects
• Determine quantity and timing of deliveries.
• Control spend and build a culture of long-term saving on procurement costs.
• Problem solving abilities to remove the hurdles in front of directs reports, peers, and company.
• Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

• Proven working experience as a Procurement Manager, Procurement Officer or Head of Procurement
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Talent in negotiations and networking
• Good knowledge of supplier or third-party management software
• Aptitude in decision-making and working with numbers
• Experience in collecting and analyzing data
• Strong leadership capabilities

PHYSICAL DEMANDS

• Ability to sit and/or stand continuously to perform essential job functions for a duration of the shift.
• Occasional twisting, bending, stooping, reaching, standing, walking,
• Frequent talking, hearing, seeing and smiling.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Room Discounts
• Employee Food and Beverage Discounts

EEO: Driftwood Hospitality Management is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.