Accounts Payable Specialist

Job Details

WHITE CITY, OR Full Time $24.00 - $28.00 Hourly

Description

Position Overview:

We are looking for a highly organized and detail-oriented Accounts Payable Specialist to join our growing team. The ideal candidate will be responsible for managing key financial and administrative tasks, including but not limited to, billing, payments, purchase orders, and general office operations, ensuring smooth and efficient day-to-day functions. If you have experience in accounts payable and excel in a dynamic work environment, this could be an excellent opportunity for you.

Here are the key responsibilities for an Accounts Payable Specialist:

• Invoice Processing: Review, verify, and process invoices for accuracy, ensuring proper approvals and coding.
• Payment Management: Schedule and process payments (via checks, electronic transfers, etc.) to vendors and suppliers in a timely manner.
• Purchase Order (PO) Reconciliation: Match invoices with purchase orders and receipts, resolving discrepancies where necessary.
• Vendor Management: Maintain relationships with vendors, address inquiries, and resolve payment discrepancies.
• Expense Tracking: Monitor and track company expenses, ensuring proper documentation and compliance with company policies.
• Account Reconciliation: Reconcile accounts payable transactions and ensure all payments are accurately reflected in the accounting system.
• Month-End Closing: Assist with month-end closing activities, including preparing reports and ensuring accounts payable records are up to date.
• Data Entry & Record Keeping: Maintain accurate financial records and ensure the proper documentation of payments, invoices, and vendor information.
• Compliance & Internal Controls: Ensure compliance with company policies, procedures, and regulatory requirements related to accounts payable.
• Reporting: Prepare accounts payable reports and provide financial data to support decision-making processes.
  
  

These responsibilities ensure the efficient and accurate management of a company’s accounts payable function.

Qualifications

Qualifications for an Accounts Payable Specialist:

• Experience in Accounts Payable: Proven experience in accounts payable, billing, or a similar financial role.
• Merchant Processing: Experience with credit card processing and working with merchant processors is highly preferred.
• Attention to Detail: Strong organizational skills with a high level of accuracy and attention to detail.
• Understanding of Accounting Principles: Solid understanding of basic accounting principles, including general ledger and reconciliation processes.
• Proficiency in Accounting Software: Familiarity with accounting and financial systems (e.g., Xero, QuickBooks, or SAP,) and payment processing platforms.
• Data Entry Skills: Strong data entry skills with the ability to process large volumes of transactions quickly and accurately.
• Problem-Solving Ability: Ability to identify discrepancies and resolve payment or invoicing issues effectively.
• Time Management: Excellent time management skills and the ability to prioritize tasks in a fast-paced environment.
• Confidentiality: Ability to handle sensitive financial information with discretion and maintain confidentiality.
• Strong Communication Skills: Effective written and verbal communication skills for interacting with vendors and internal teams.
• Proficiency with MAC: Strong proficiency in Excel, Word, and other office applications.
• Teamwork and Collaboration: Ability to work both independently and as part of a team.
• Educational Background: High school diploma or equivalent required; an associate's or bachelor's degree in accounting, finance, or business is a plus.
  
  

These qualifications ensure that an Accounts Payable Specialist can perform the role effectively while maintaining accuracy and compliance.

Benefits

• Competitive salary
• Health and wellness benefits
• Opportunity for professional growth
• Collaborative and supportive work environment
• Retirement Benefits
  
  

If you are a proactive and resourceful team player with excellent financial and administrative skills, and you're seeking a dynamic role with opportunities for growth, we encourage you to apply today!