What are the responsibilities and job description for the HR & Office Admin position at DSI Tunneling?
Job Description
Job Description
JOB OVERVIEW :
This combined role involves handling multiple responsibilities including office administration and HR / payroll duties. HR / Payroll clerk position involves offering administrative support while performing diversified clerical, human resource and payroll services. Professionalism, exceptional collaboration skills, enthusiasm, self-drive, and ability to meet goals is paramount.
EDUCATION / EXPERIENCE :
High School Diploma / GED Required;
Minimum Two (3) Years related experience preferred; or Equivalent Combination of Education and Experience in manufacturing environment
ADP Software Experience, A Plus
Experience with ERP system preferred.
JOB REQUIREMENTS :
Possess working knowledge of general office administrative and clerical procedures
Professional knowledge of Microsoft Office required : (mostly Excel)
Good organizational and time management skills
Ability to multi-task and complete several projects simultaneously
Possess team mentality with the ability to follow written and verbal instructions
Ability to manage information and communication while maintaining confidentiality
Flexibility and adaptability to adjust to changing demands
Possess ability to process, maintain, and disburse confidential and sensitive
Possess working knowledge of HR / Payroll practices and procedures including applicable state and federal laws
RESPONSIBILITIES : HR / Payroll
Facilitate HR issues and employee questions and paperwork with corporate HR team
Set up / maintains employee files; assigns and enters hourly employee number in time clock system
Facilitate the tracking of time, PTO, attendance and change in payroll status working with the plant manager and the corporate payroll team weekly to process payroll.
Compile data from site personnel records and prepares reports as required.
Examine site personnel files to answer inquiries and provide information to authorized people at site and corporate locations.
Facilitate recruiting with the corporate recruiter
Compile and submit employee benefits paperwork to corporate human resources department for use in employee benefits administration.
Other duties as directed by management
Accounts Payable / Admin
Reviews all invoices for appropriate documentation and obtains approval prior to payment.
Prioritizes invoices according to cash discount potential and payment terms.
Generates accounts payable and refund checks, matches invoices to checks, obtains all signatures for checks, and distributes signed checks as required.
Audits and processes credit card bills.
Researches and answers vendor inquiries, statements, and discrepancies.
Monitors accounts to ensure payments are up-to-date.
Reconciles accounts payable transactions.
Maintains accounts payable reports, spreadsheets, databases, and files in accordance with company policy, procedures, and accepted accounting practices.
Photocopies, collates, and distributes documents for mailing or filing
Answering telephone calls and emails from customers and clients and directing them to relevant staff
Maintain office supplies and inventory
Manage the mail and package incoming and outgoing.
Manage common areas including scheduling cleaning services
Data entry and other duties as directed by management
Excellent benefits include medical with a standard PPO plan with deductibles as low as $1,500 and wellness credit up to $750; free concierge primary care; voluntary 401k plan currently matching up to 12%; voluntary dental and vision plans; free telemedicine services; basic life, long and short term disability coverage.
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