HR & Office Admin

Job Overview

This combined role involves handling multiple responsibilities including office administration and HR/payroll duties. HR/Payroll clerk position involves offering administrative support while performing diversified clerical, human resource and payroll services. Professionalism, exceptional collaboration skills, enthusiasm, self-drive, and ability to meet goals is paramount.

Education/Experience

• High School Diploma/GED Required;
• Minimum Two (3) Years related experience preferred; or Equivalent Combination of Education and Experience in manufacturing environment
• ADP Software Experience, A Plus
• Experience with ERP system preferred.
  
  

Job Requirements

• Possess working knowledge of general office administrative and clerical procedures
• Professional knowledge of Microsoft Office required: (mostly Excel)
• Good organizational and time management skills
• Ability to multi-task and complete several projects simultaneously
• Possess team mentality with the ability to follow written and verbal instructions
• Ability to manage information and communication while maintaining confidentiality
• Flexibility and adaptability to adjust to changing demands
• Possess ability to process, maintain, and disburse confidential and sensitive
• Possess working knowledge of HR/Payroll practices and procedures including applicable state and federal laws
  
  

Responsibilities

HR/Payroll

• Facilitate HR issues and employee questions and paperwork with corporate HR team
• Set up/maintains employee files; assigns and enters hourly employee number in time clock system
• Facilitate the tracking of time, PTO, attendance and change in payroll status working with the plant manager and the corporate payroll team weekly to process payroll.
• Compile data from site personnel records and prepares reports as required.
• Examine site personnel files to answer inquiries and provide information to authorized people at site and corporate locations.
• Facilitate recruiting with the corporate recruiter
• Compile and submit employee benefits paperwork to corporate human resources department for use in employee benefits administration.
• Other duties as directed by management
  
  

Accounts Payable/ Admin

• Reviews all invoices for appropriate documentation and obtains approval prior to payment.
• Prioritizes invoices according to cash discount potential and payment terms.
• Generates accounts payable and refund checks, matches invoices to checks, obtains all signatures for checks, and distributes signed checks as required.
• Audits and processes credit card bills.
• Researches and answers vendor inquiries, statements, and discrepancies.
• Monitors accounts to ensure payments are up-to-date.
• Reconciles accounts payable transactions.
• Maintains accounts payable reports, spreadsheets, databases, and files in accordance with company policy, procedures, and accepted accounting practices.
• Photocopies, collates, and distributes documents for mailing or filing
• Answering telephone calls and emails from customers and clients and directing them to relevant staff
• Maintain office supplies and inventory
• Manage the mail and package incoming and outgoing.
• Manage common areas including scheduling cleaning services
• Data entry and other duties as directed by management
• Excellent benefits include medical with a standard PPO plan with deductibles as low as $1,500 and wellness credit up to $750; free concierge primary care; voluntary 401k plan currently matching up to 12%; voluntary dental and vision plans; free telemedicine services; basic life, long and short term disability coverage.
  
  

EOE M/F/D/V