Program Specialist - Care Coordinator

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.

About Duke HomeCare & Hospice

Pursue your passion for caring with Duke HomeCare & Hospice, which offers hospice, home health, and infusion services across the region, as well as serves as the home forthe Duke Caregiver Support Program. Team members work closely with a patient's physician to provide comprehensive, individualized care in the comfort of their home or at our inpatient hospice facility in Durham, NC.

Monday – Friday 9 am-6 pm with holiday coverage. Onsite 1st 90 days during probationary period.

Job Summary

Perform a variety of specialized, complex activities in the coordination of care needed for patients. Strong emphasis on proactive problem resolution and departmental communications.

Independently perform activities necessary to organize, maintain, and use electronic patient health records. This position will have high customer service, strong analytic and problem-solving skills. This position will also require interpretation and explanation of policy and external requirements related to privacy, release of information, positive patient identity, and other department and organization-wide functions.

Regular interaction is required with clinic staff, case management/hospital staff, and community-based third-party organizations.

Job Relations

• Coordinate Home Health, Hospice, and Home Infusion services in collaboration with Duke Cancer Institute Nursing Program Manager/Coordinator and Community Program Managers. Participates in daily Business Development Huddles. Closely monitors pending referrals and prioritizes task as assigned.
• Review and complete referral requests, daily. Work extensively in the electronic health record to locate specific clinical documents for the purpose of fulfilling a referral. Escalate more complex inquiries and barriers to the appropriate resource. Understand and verbalize the insurance verification process.
• Collaborate closely with the requesting DCI Nursing Program Manager/Coordinator or Program Manager regarding barriers to completion of referral or other duties. Provide timely updates of referral completion and ensure appropriate documentation is complete.
• Maintain strong working relationships with both internal Duke staff as well as community-based third-party organizations and facility staff to ensure timely, appropriate, and safe transitions of care.
• Maintain proficiency in electronic medical record systems including but not limited to EPIC, CareTend, and CareLink. Participation including attendance to community health events. Coordination of meetings and execution of meeting notes when needed.
• Develop, administer activities, monitor and evaluate program effectiveness, and investigate trends. Advise DCI Program Manager/Coordinator and Community Program Managers as to the status of current activities and additional or expanded program requirements.
• Provide input into appropriate program recommendations. Assist in developing and defining short and long term departmental specific goals and objectives. Implement decided upon program adjustment.
• Coordinate projects and audits to improve processes related to care coordination.
• I nterpret and explain Duke HomeCare and Hospice service lines, to include Home Health, Hospice and Home Infusion, release of information, positive patient identity, and other department and organization-wide functions.
• A pply detailed working knowledge of HIPPA rules and other State and Federal laws regarding patient privacy and knowledge of Joint Commission requirements and CMS guidelines and rules.
• Perform other duties as assigned

  Major Responsibilities

  • Interpret and explain Duke HomeCare and Hospice service lines, to include Home Health, Hospice and Home Infusion.
  • Coordinates Home Health, Hospice, and Home Infusion services.
  • Closely monitors pending referrals and prioritizes task as assigned.
  • Works extensively in the electronic health record to locate specific clinical documents.
  • Provide timely updates of referral completion and ensure appropriate documentation is complete.
  • Maintains strong working relationships with both internal Duke staff as well as community-based third-party organizations and facility staff.
  • Participation including attendance to community health events. Coordination of meetings and execution of meeting notes when needed.
  • Other job responsibilities as assigned.

    Knowledge, Skills and Abilities

    Computer skills to include intermediate to advanced Microsoft Word and Excel experience

    Minimum Qualifications

    Education

    Work requires analytical, communications and organizational skills OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE generally acquired through completion of a bachelor's degree program with one year of experience in program administration or event production. -OR- Two years of postsecondary education with three years of experience in program administration or event production. Preferred experience in healthcare, hospital, homecare and/or hospice.

    Experience

    Strongly preferred Two years experience in homecare referral coordinator, discharge planning, or insurance verification.

    Degrees, Licensures, Certifications

    N/A

    Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

    Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

    Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

    Full Time