Administrative Assistant for the Teaching and Learning Department

Position Type

Secretarial/Clerical

Date Posted

11/18/2024

Location:

District Office

Date Available

12/2024

Closing Date

Until Filled

District

Glenbard Township High School District 87

Posting ID# 9697 Closing Date: Until Filled

Position

Administrative Assistant for the Teaching and Learning Department

Building

District Office

Term

12 months, 261 days per year.

Position Type/Category

AFSCME Tier 4

Hours

8 hours

Start/End Times

7-3:30pm

Licensed Required

none

Supervisor

Assistant Directors of Teaching & Learning Dr. Rebecca Sulaver/Mr. Mike Fumagalli

Rate of Pay

$18.09

Start Date

12/2024

Replacing

Position listed above

Position Summary

The qualified candidate will perform duties and responsibilities necessary to support the area to which they are assigned.

Qualifications

• High School diploma or equivalent.
• Must be organized, thorough, industrious.
• Must be able to take initiative in order to problem solve.
• Must have knowledge of school procedures.
• Must have advanced computer office software experience including but not limited to Microsoft Word, Excel and Google Suite programs. Knowledge of PowerSchool, Skyward, and other district software a plus.
• Must have the ability to operate office equipment, perform data entry, maintain records and scheduling.
• Must demonstrate professional written and oral communication skills and the ability to interact constructively with others.
• Student-centered with strong communication, correspondence and customer service skills for work with students, staff, community and parents.
• Must demonstrate strong organizational skills, and the ability to work independently.
• Must demonstrate a high level of confidentiality.
• Model civil demeanor when working with staff, students, families, and community members.
• Must be detail oriented.
  
  

Essential Duties and Responsibilities (Not all inclusive)

• Maintain accurate records and files.
• May assist with transportation needs and learning transportation software.
• May produce transcripts for various legal purposes.
• Create and complete various reports of student records.
• May maintain inventories of various school properties.
• May be responsible for allocating funds that are appropriated in the budget.
• Excellent communication and interpersonal skills.
• May require working knowledge of District accounting and student management programs.
• May handle cash and balance the cash register. Advanced data entry.
• May perform various higher level accounting and payroll procedures.
• May perform other duties as assigned by supervisor.
• Assist Administration organizing special events.
  
  

Knowledge and Skills

• Ability to read, analyze and interpret documents such as correspondence, surveys and electronic media.
• Ability to write professional communications.
• Ability to communicate clearly and concisely.
• Ability to respond to questions from individuals and groups.
• Ability to complete mathematical operations and apply concepts of basic mathematics.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to maintain current job skills as directed, especially in technology-related activities.
• Ability to perform essential duties with an awareness of school district requirements and School Board policies.
  
  

Physical Demands and Work Environment

• The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee is frequently required to stand, walk, operate duplicating machines and computer equipment; reach with hands and arms; and will frequently repeat actions with the same hand, arm, or finger motion such as when typing.
• Specific vision abilities required by this job include close vision, and the ability to adjust focus. In addition, the ability to withstand long-term use of video display terminals (VDT) is required.
• The employee may occasionally lift up to 30 pounds such as reference books.
• The noise level in the work environment is usually moderate.
• The pace of work tasks would be considered as fast.
• Work is usually conducted at one job site, however, on occasion, this employee will be required to attend meetings, conferences, or workshops and events at other sites as assigned.
  
  

Direct Questions To:

Mr. Mike Fumagalli

Michael_Fumagalli@glenbard.org

Assistant Director for Teaching & Learning

Glenbard District Office

630-469-9100

Interested parties should fill out the online application at District 87 - Employment.

The statements in this job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.

Glenbard Township High School District 87 is an Equal Opportunity Employer. It is the policy and practice of District 87 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. It shall be the policy of Glenbard Township High School District 87 to hire all staff without discrimination because of race, color, creed, religion, sex, sexual orientation, gender expression or identity, marital status, national origin or ancestry, age, disability, physical or mental handicap unrelated to ability, veteran, military status or an unfavorable discharge from service, or citizenship status provided the individual is authorized to work in the United States. Glenbard Township High School District 87 is committed to a workplace free of unlawful discrimination, harassment or retaliation as mandated under Title VI, Title IX, Section 504, the Age Discrimination Act, the Boy Scouts Act, and the Americans with Disabilities Act.