Administrative Assistant

About us

Dutchess County Soil & Water Conservation District focuses on natural resource problems and solutions. The District provides technical assistance as well as education on soil, water and related natural resources. Municipalities, farmers and landowners use this information in making proper land use decisions. In addition, the District assists other environmental organizations in the expansion of public service.

The successful candidate performs management functions including, but not limited to, program planning, budgeting, personnel management, fiscal management, reporting and program evaluation in order to allow the department head or administrator to focus on planning, policymaking and attention to duties requiring technical knowledge. Work is performed in accordance with policies and objectives outlined by the administrator with wide leeway allowed for the exercise of independent judgement in applying policy to specific cases.

Responsibilities:

• Assists in the formulation of policies and procedures for the administration of various programs;
• Assists in planning and administering in-service training programs for staff regarding office methods, procedures and other non-technical fields;
• Plans and supervises the collection, tabulation and analysis of statistical and financial data;
• Supervises and expedites the preparation of reports and the maintenance of records;
• Reviews incoming mail and answers general correspondence;
• Interviews applicants for work and advises superiors on hiring and related personnel matters;
• Provides orientation and training for new employees;
• Participates in professional conferences and training programs;
• Explains department or agency functions and activities at meetings with civic groups and community organizations;
• Maintains and updates personnel files including employee history records;
• Conducts inventory and establishes control system for all agency equipment;
• Processes termination and unemployment reports;
• Establishes policies and devises new forms for attendance records, including vacation, sick leave and absence reports;
• Reviews and updates employee job descriptions in cooperation with agency head and subordinate supervisors;
• Supervises assigned clerical staff;
• Performs related work necessary for the efficient execution of administrative functions of the department;
• May use a computer and other office equipment;
• May use computer and/or web authoring programs, such as Excel, Access, Power Point, Publisher, Comparable Design, etc., to write, edit, enter, produce and prepare reports, graphs, illustrations, publications, pamphlets, etc.

Qualifications:

• Graduation from a regionally accredited college or university with a Bachelor’s Degree and one (1) year of full-time office management, administrative or supervisory experience in the field of accounting, public or business administration, financial management or personnel administration/human resource management;

OR

• Graduation from a regionally accredited college or technical or business institute or one recognized by the NYS Education Department with an Associate Degree and three (3) years of experience as described in A above;

OR

• Graduation from high school or possession of a high school equivalency diploma and five (5) years of experience as described in A above

District website: https://dutchessswcd.org/job-opportunities/

Salary Commensurate with experience, starting range $47,500 - $55,000/year

Benefits include Health Insurance, New York State Retirement, Flexible Spending Account, Deferred Comp Plan, Paid Time Off

Job Type: Full-time

Pay: $47,500.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Ability to Commute:

• Millbrook, NY 12545 (Required)

Ability to Relocate:

• Millbrook, NY 12545: Relocate before starting work (Required)

Work Location: In person

Salary : $47,500 - $55,000