Office Administrator

DVM is a custom switchgear and controls integrator doing business with customers/end-users in the data center, telecom, banking, pharmaceutical and network broadcast industries.  DVM’s vision is to offer the customer a complete solution to mission critical power requirements, as well as turnkey solution options. Our solutions include hardware, software, documentation, technical expertise, and, most importantly, dedication to customer relationships.

Job Summary:

A highly organized, efficient, and detail-oriented Office Administrator will manage our corporate office operations. This individual is a quick learner, self-sufficient, and able to take initiative. They must thrive in a fast-paced, and rapidly growing setting, performing well under time constraints and pressure.  

Job Status (FLSA): Full-Time, Non-Exempt

Location:  Stone Mountain, GA.

Essential Duties/Responsibilities:

The following list of responsibilities is not all inclusive, additional projects and/or tasks may be assigned to meet operational needs. DVM retains the right to change or assign other duties to this position should operational needs warrant.

• General administrative support for DVM’s Stone Mountain facility and other DVM facilities, as necessary.   
• Oversee daily office operations, including maintaining office supplies, equipment, and facilities.  
• Ensure a clean and organized office environment. 
• General front desk responsibilities, including greeting guests, answering phone calls, and responding to emails in a professional and timely manner. 
• Assist with processing invoices, purchase orders, and expense reports.  
• Production support. 
• Support the accounts payable and receivable processes, as necessary.  
• Liaise with vendors and suppliers to procure office supplies, equipment, and services. 
• Coordinate meetings, conferences, and events. Schedule meeting rooms, prepare agendas, and assist with meeting logistics as needed. 
• Coordinate travel arrangements for employees, including booking flights, hotels, and transportation. 
• Perform Notary Responsibilities (preferred, not required).  
• Performs other duties as assigned.

Required Skills/Abilities:

• Proven experience as an office administrator or in a similar role.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Ability to work independently and take initiative.
• Excellent time management skills and ability to prioritize tasks effectively.
• Adaptability and willingness to learn in a fast-paced environment.

Education and Experience:

• Bachelor's degree or 5 years of equivalent experience preferred.
• Satisfactory completion of additional background screening.

Physical Requirements:

• The work environment is a typical office environment, with quiet to moderate noise level, and traditional lighting.
• Prolonged periods of sitting at a desk and operating a computer.
• Must be able to communicate effectively using phones or computer software.
• Must be able to lift up to 15 pounds at times.
• Must be able to access and navigate each department at the assigned facilities.
• Must be able to travel between DVM locations as needed, some travel could require overnight stays.

DVM Manufacturing LLC is an equal opportunity employer prohibiting discrimination based on race, color, creed, religion, sex, marital status, physical or mental disability, and any other protected classes stated by applicable federal and state laws. DVM is committed to providing equal employment opportunities to qualified individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC).