What are the responsibilities and job description for the Accounts Payable Specialist position at E-J Electric Installation Co.?

Job Description

Accounts Payable Assistant

About E-J :

E-J Electric T&D specializes in Transmission, Distribution, Substation and Civil construction. With a culture of “safety first”, E-J delivers a multitude of projects from emergency response to complex turn-key solutions on large-scale power and renewable energy projects. E-J Electric T&D has garnered a reputation for unwavering commitment to customer satisfaction. E-J serves the public and private sectors, with a focus on collaborating with the nation’s largest utilities. We construct a clean energy future that mirrors the evolving world around us, ensuring a brighter, more eco-conscious tomorrow.

Location : Wallingford, CT

Position Description :

The Accounts Payable Assistant at E-J Electric T&D LLC will support the accounts payable team in processing and managing vendor invoices, payments, and reconciliations. The ideal candidate will have strong attention to detail, organizational skills, and a commitment to maintaining accurate financial records in alignment with company policies and procedures.

Job Responsibilities :

Invoice Processing :

Review, verify, and process vendor invoices for accuracy and proper approvals.

Ensure invoices comply with purchase orders, contracts, and company policies.

Enter invoices into the accounting system in a timely and accurate manner.

Payment Management :

Prepare payment batches

Assist in obtaining necessary approvals for payment processing.

Maintain payment schedules and communicate with vendors regarding payment statuses.

Reconciliations and Recordkeeping :

Reconcile vendor statements and resolve discrepancies promptly.

Maintain organized and accurate accounts payable records, including digital archiving.

Assist in month-end closing activities related to accounts payable.

Vendor Communication :

Act as a liaison between vendors and the company to address inquiries and resolve payment issues.

Assist with new vendor setup and maintain updated vendor information in the system.

General Support :

Assist in special projects, audits, and other finance-related tasks as assigned.

Collaborate with other departments to ensure seamless financial operations.

Perform any other related projects and duties as assigned.

Qualifications :

Education & Experience :

High school diploma or GED required, associate or bachelor’s degree in accounting, finance, or related field preferred.

Minimum 3 years of experience in accounts payable or a related field, preferably in the construction or electrical contracting industry.

Skills & Competencies :

Proficiency in accounting software and Microsoft Office Suite, particularly Excel.

Knowledge of pdf editing software a plus.

Strong organizational skills and attention to detail.

Excellent verbal and written communication skills.

Ability to handle confidential information with integrity.

Problem-solving and analytical abilities to resolve discrepancies.

Familiarity with job costing and project-based accounting.

Strong problem resolution and time management skills and ability to prioritize workload and act with increased independence in solving problems.

Knowledge of remote desktop and phone systems is a plus.

Advantages of Working at E-J :

126 Years Family Owned and Operated

Job training and mentorship

Supportive Management Team

Emphasis on professional development, employee satisfaction and work-life balance

Competitive compensation packages

Comprehensive benefits including medical, dental, 401K plan, and pension plan

Paid holidays and vacation

Merit-Based Bonus

Salary Range : $44k-50k / year, based on experience

The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.

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Salary : $44,000 - $50,000

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Accounts Payable Specialist

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