What are the responsibilities and job description for the Administrative Assistant/Secretary position at E & Oliveira House Cleaning Services?
Overview
We are seeking a detail-oriented and organized Administrative Secretary to join our team. This role is pivotal in ensuring the smooth operation of our office by providing essential administrative support. The ideal candidate will possess strong communication skills, be proficient in office management, and have a customer-focused mindset. This position requires a proactive individual who can handle multiple tasks efficiently while maintaining a high level of professionalism.
Duties
- Manage front desk operations, including greeting visitors and handling inquiries.
- Oversee calendar management, scheduling appointments, and coordinating meetings.
- Provide customer support and service to clients, addressing their needs promptly.
- Maintain accurate records and files, ensuring confidentiality and organization.
- Utilize QuickBooks for basic financial transactions and record-keeping.
- Assist with office management tasks, including inventory control and supply ordering.
- Support medical or dental reception duties as needed, ensuring patient information is handled with care.
- Collaborate with team members to improve office processes and enhance customer experience.
- Perform other administrative tasks as assigned to ensure efficient office operations.
Experience
- Proven experience as an Administrative Secretary or in a similar role is preferred.
- Familiarity with QuickBooks is advantageous but not mandatory.
- Previous experience as a dental or medical receptionist is a plus.
- Strong computer literacy skills, including proficiency in Microsoft Office Suite.
- Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.
- Excellent organizational skills with the ability to manage multiple priorities effectively.
- Strong customer service orientation with the ability to handle inquiries professionally.
Join our team and contribute to creating an organized and efficient work environment that supports our mission!
Job Type: Full-time
Pay: $23.71 - $24.26 per hour
Expected hours: 40 – 50 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Day shift
Work Location: In person
Salary : $24 - $24
