HR and Office Support Specialist

Job Overview
We are seeking a highly organized and proactive HR and Office Support professional to assist with HR functions, office administration, and executive support. This role is responsible for maintaining employee records, coordinating interviews, supporting HR initiatives, managing front desk operations, and assisting with basic accounting tasks. The ideal candidate is detail-oriented, resourceful, and thrives in a dynamic environment.

Key Responsibilities:

HR & Administrative Support:

• Maintain and organize employee records and filing systems.
• Schedule and coordinate interviews, including calendar management.
• Provide administrative support to the HR Director for various HR functions.
• Assist in the creation of PowerPoint presentations for HR initiatives.
• Support the HR Director with the quarterly company newsletter.

Office Management & Support:

• Monitor and manage office inventory and supplies; order and restock as needed.
• Ensure the office, including the conference room, remains tidy and prepared for meetings.
• Decorate the office for holidays and special occasions.
• Run office-related errands as needed.

Front Desk & Visitor Management:

• Greet visitors with a welcoming demeanor and direct them appropriately.
• Manage front desk operations and distribute incoming mail.

Accounting & Administrative Support:

• Provide basic accounts receivable support to the Accounting department.
• Assist with simple accounting data entry and administrative duties.

Executive Assistance:

• Manage the CEO’s calendar and schedule appointments.
• Arrange travel plans and accommodations for the CEO.
• Prepare materials and presentations as needed.

Qualifications & Skills:

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 1–3 years of administrative, HR, or office support experience.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented with a proactive and problem-solving mindset.

Work Environment:

• Office-based role with occasional errands outside the office.
• Requires flexibility and adaptability to handle multiple responsibilities.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Baton Rouge, LA 70802: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $23