What are the responsibilities and job description for the Scheduling Coordinator position at E2 Homes?
Scheduling Coordinator
We are looking for an independent and dynamic individual that likes to be challenged and enjoys working with a team.
Job Responsibilities
- Manage and perform general office administrative and clerical duties (including notary)
- Serve as the first point of contact for in-person office guests
- Participate in scheduling a high volume of service tasks for vendors and clients
- Participate in permitting and inspection processes (online, telephone, in-person)
- Manage progress and review quality of municipality and vendor topics (e.g. permits)
- Manage and prioritize field team scheduling for construction and concierge services
- Support the accounting team with accuracy of field team timesheets, and corporate card receipt tracking
- Serve as the initial point of contact for field team administrative communications
- Manage inbound material orders and communicate receipt of materials
- Assist with warranty registrations and tracking
- Assist with processing vendor bids and orders
- Run outside errands to assist the team
- Coordinate company events, seasonal gifts, and client anniversary gifts
- Utilize problem-solving skills to overcome challenges that arise
- Escalate more complex issues to the Director of Operations
Candidate Profile
- Thrives in a fast-paced multiple-priority environment
- Able to plan, organize, and prioritize tasks with conflicting deadlines
- Excellent verbal and written communication skills (including proofreading and grammar)
- Detail oriented and quality focused
- Proficient with Google Drive, Sheets, Docs and Acrobat, Word, Excel
- Able to learn and apply new software and technologies
- Knowledge of residential construction terminology (would be a plus!)
- Knowledge of residential permitting process (would be a plus!)
- Proficient with Airtable (would be a big plus!)
This position is for someone who enjoys working in a fast‐paced, direct communication style, results‐oriented environment. The ideal candidate will have excellent organizational, problem solving, and decision making skills. S/he will demonstrate a strong sense of urgency, have the ability to meet deadlines, and have a can‐do attitude. A professional demeanor and strong interpersonal skills are particularly important when interacting with staff, clients, or external partners.
Resumes with a concise and tailored cover letter and salary history are preferred. We are a drug, alcohol, smoke, and criminal background free workplace. Clean background check and insurable driving history are required.
Salary and Benefits
- Competitive Salary, Paid Vacation, Paid Holidays, 401k Retirement Plan with employer matching
- Employee Benefits: Medical, Life, AD&D, Short and Long-Term Disability, with access to group Dental, Vision, and Cell Phone Allowance
Job Type: Full‐time
Local candidates only: Orlando, FL
Required experience: Office Manager – 4 years
Required experience: Administrative – 4 years
Required experience: Construction – 1 years
Required license or certification: Valid driver’s license and insurable driving record
Preferred education: Associate degree
Pay: $50,000.00 - $55,000.00 per year
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Orlando, FL 32808: Relocate before starting work (Required)
Work Location: In person
Salary : $50,000 - $55,000