What are the responsibilities and job description for the Accounts Receivable/Accounts Payable Shared Services position at EAM-Mosca Corporation?
EAM-Mosca Corp. (“EAM”) is seeking a bilingual (English/Spanish) Shared Service team member to support both the Accounts Receivable (“AR”) and Accounts Payable (“AP”) functions. Candidates must be able to speak and write Spanish fluently.
AR responsibilities will be focused on international accounts. Candidates must have the ability to communicate with customer in a professional manner, both verbally and in writing. Primary duties include, but are not limited to, the following:
The AP responsibilities include timely processing of vendor invoices and coordination of vendor payments. Primary duties include, but are not limited to, the following:
Qualifications:
AR responsibilities will be focused on international accounts. Candidates must have the ability to communicate with customer in a professional manner, both verbally and in writing. Primary duties include, but are not limited to, the following:
- Data entry of cash receipts into the ERP system based on remittance details
- Compiling supporting documentation into the document retention system
- Analyze remittances and work with customers to resolve invoice deductions and overpayments.
- Prepare internal adjustments and refund requests for approval by AR Manager.
- Collections, analysis and management of all international accounts.
- Place accounts on hold per company policy; communicate status of accounts on hold for pending shipments.
- Resolve customer complaints on invoice and order discrepancies.
- Prepare manual invoices for progress payments on machine orders and track payment status.
- Data entry of invoices in various P2P platforms and management of issues
- Assist international staff with credit applications, new account set up, file maintenance, etc.
- Prepare AR aging analysis reports
The AP responsibilities include timely processing of vendor invoices and coordination of vendor payments. Primary duties include, but are not limited to, the following:
- Processing of vendor invoices through workflow system, ensuing correct general ledger coding and posting period
- Process payment requests for approval
- Regular reconciliation of vendor statements and resolution of vendor account issues
- Continually looking for ways to streamline accounts payable processes and improve current systems.
Qualifications:
- High school diploma or equivalent required.
- Experience in either AR and or AP; prior experience with international customers and/or OCR technology is preferred.
- Position requires a high level of proficiency in data entry
- Ability to perform required tasks independently as well as in a team environment
- Detail-oriented, analytical, problem identification & resolution skills
- Must be able to multi-task and work in a fast-paced environment
- Proficiency in using Microsoft Office 360, ERP systems
- Time management and organizational abilities
