Purchasing Assistant

Please apply at www.roswell.enmu.edu

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only, and is not a comprehensive listing of all the functions and responsibilities performed.

POSITION SUMMARY
The Purchasing Assistant manages and oversees the purchasing responsibilities and daily operations for Eastern New Mexico University - Roswell. The Purchasing Assistant is responsible for performing a range of purchasing and operational support activities for the campus department (s) and serve as liaison on basic administrative, purchasing, and operational matters with Portales. Employee may be required to travel to attend state or national advising conferences, professional development training seminars, intercampus meetings, and recruiting events. This position reports to the Purchasing Agent.

DUTIES and RESPONSIBILITIES:

• Review and log all requisitions for completeness and accuracy.
• Enter requisition information accurately into the Banner system.
• Ensure line items, vendor data and accounting information match the requisition or make corrections promptly.
• Greet and direct visitors to the purchasing office and, when appropriate, resolve routine problems and answer inquiries concerning procurement.
• Perform routine duties such as data entry, reports, and word processing/typing, scanning, filing, verifying information, and coordinating flow of documents.
• Assist other areas within Purchasing as needed.
• Review and resolve outstanding purchase orders every month.
• Work with the Purchasing Agent and Business Office to prepare for the yearly audit.
• Ensure compliance with State Purchasing Act, System Policy, Federal Grants, University Policies and acceptable trade practices in all transactions.
• Ensure the continued operations of the Purchasing Office in the absence of the Purchasing Agent.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS and ABILITIES:

• Knowledge of university, state, and federal purchasing policies and procedures.

Requirements :MINIMUM REQUIREMENTS:

• Associate's Degree from an accredited college or university, or one year of experience directly related to this position or an equivalent combination of education and experience.
• Must obtain a Certified Purchasing Officer (CPO) Certification within one year of hire.
• Must have excellent oral, written, and interpersonal skills.

PREFERRED QUALIFICATIONS:

• Associate's Degree from an accredited college or university and two years of experience directly related to this position or an equivalent combination of education and experience.

Please apply at www.roswell.enmu.edu

Job Type: Full-time

Pay: $17.31 - $19.24 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Roswell, NM 88203 (Required)

Ability to Relocate:

• Roswell, NM 88203: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $19