Purchasing Assistant

Position Overview

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only, and is not a comprehensive listing of all the functions and responsibilities performed.

POSITION SUMMARY
The Purchasing Assistant manages and oversees the purchasing responsibilities and daily operations for Eastern New Mexico University - Roswell. The Purchasing Assistant is responsible for performing a range of purchasing and operational support activities for the campus department (s) and serve as liaison on basic administrative, purchasing, and operational matters with Portales. Employee may be required to travel to attend state or national advising conferences, professional development training seminars, intercampus meetings, and recruiting events. This position reports to the Purchasing Agent.

DUTIES and RESPONSIBILITIES:

• Review and log all requisitions for completeness and accuracy.
• Enter requisition information accurately into the Banner system.
• Ensure line items, vendor data and accounting information match the requisition or make corrections promptly.
• Greet and direct visitors to the purchasing office and, when appropriate, resolve routine problems and answer inquiries concerning procurement.
• Perform routine duties such as data entry, reports, and word processing/typing, scanning, filing, verifying information, and coordinating flow of documents.
• Assist other areas within Purchasing as needed.
• Review and resolve outstanding purchase orders every month.
• Work with the Purchasing Agent and Business Office to prepare for the yearly audit.
• Ensure compliance with State Purchasing Act, System Policy, Federal Grants, University Policies and acceptable trade practices in all transactions.
• Ensure the continued operations of the Purchasing Office in the absence of the Purchasing Agent.
• Perform other duties as assigned.

• Knowledge of university, state, and federal purchasing policies and procedures.

Requirements

MINIMUM REQUIREMENTS:

• Associate's Degree from an accredited college or university, or one year of experience directly related to this position or an equivalent combination of education and experience.
• Must obtain a Certified Purchasing Officer (CPO) Certification within one year of hire.
• Must have excellent oral, written, and interpersonal skills.

• Associate's Degree from an accredited college or university and two years of experience directly related to this position or an equivalent combination of education and experience.

Working Conditions

The noise level in the work environment is usually moderate.

While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, reach with hands and arms, and have the ability to talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.
The physical demands described are representative of those that an employee must meet to perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Information

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Resume / Curriculum vitae
Contact information for three references (blind or off list reference checks may be conducted on finalists)
Transcripts Official or Unofficial. (Scanned/PDF transcripts required if being used to meet the minimum or preferred qualifications; Copy and Paste transcripts will not be considered.)

ENMU-R is an Equal Opportunity Employer. Eastern New Mexico University - Roswell does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 624-7412. New Mexico is an open records state; therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to Frances Dubiel at frances.dubiel@roswell.enmu.edu. For any other inquires please contact Human Resources at (575) 624-7412 or e-mail HR@roswell.enmu.edu

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

ENMU-Roswell reserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President.

APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS

Insurance

Insurance for Eastern New Mexico University-Roswell is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan
• Dental insurance is offered through United Concordia.
• Vision insurance is offered through Davis Vision.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

• Medical leave is accrued 48 hours in the Fall and 48 hours in the Spring.
• Personal Leave - Five personal work days each academic year and two work days during the summer. Only regular faculty will be eligible for personal leave. Personal leave will not accumulate from academic year to academic year.

• During the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month.
• The second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month.
• The third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.
• Employees must work for the University for three months before they are eligible to use annual leave.
• Leave accruals will be pro-rated for part time employees.

• Full time exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.
• Employees must work for the University for three months before they are eligible to use annual leave.
• Leave accruals will be pro-rated for part time employees.