Administrative Assistant - Purchasing

Rugged Trade is a local work wear store focused on serving the hard-working communities of Eastern New Mexico. We are a rapidly growing, family-owned company and are looking for a full-time purchasing administrative assistant to work in our finance department at our Carlsbad location. Our ideal candidate will be a self-motivated, detail-oriented, and organized individual with previous administrative assistant experience. We are looking for someone who has the drive and initiative to eventually grow with the company.

Essential Responsibilities 

Provide administrative support to purchasing manager on a daily basis to include: 

• Data Entry 

• • Build and submit internal POs to vendors based on information provided by the purchasing manager 

• • Order product on vendor websites by using internal PO 

• • Enter information and status updates into Monday.com for vouchers and special orders 
  • Follow up on shipment confirmations and tracking information after orders have been submitted 
  • Scan and upload documents to various platforms and/or contacts 
  • Enter new product details into multiple platforms including company website 
  • Enter price changes into systems upon receipt from vendors 

• Coordinate and communicate with staff on all upcoming shipments to visual merch, store managers etc. 

• • Post order status updates in appropriate systems 

• Verify completion and accuracy of vouchers and special orders  

• • Request additional information when vouchers and special orders are not submitted to expectation, follow up with location managers 

• Pull requested reports with data used for purchasing decisions 

• • Build Excel spreadsheets with data from multiple reports 

• Answer and route phone calls to the appropriate department and/or person 
• Retrieve mail and distribute to appropriate departments

• Other tasks as assigned by leadership 

Skills and Requirements 

• High school diploma or GED
  
• Minimum of 2 years experience as an administrative assistant is required, preferably in a purchasing or accounting capacity 
• High attention to detail 
• Clear and concise communication skills in both verbal and written format 
• Ability to think critically through situations and scenarios 
• Ability to take feedback and implement changes 
• Elevated proficiency in Microsoft Excel 

Salary : $15