Accounts Receivable Specialist

Ready to join a successful and growing privately held company with an excellent reputation and great career opportunities? Eastern Quality Foods has an opportunity available for an Accounts Receivable Specialist in our Ponte Vedra Beach, Florida, location. Operating for over 60 years, we have earned an excellent reputation as a trusted distributor of proteins throughout the United States and internationally. We are looking for an outstanding team player who is ready to thrive and be passionate about their work.

We are seeking to fill this position immediately and offer a competitive salary, vacation pay, excellent benefits, 401(k), profit sharing, and great career potential.

Position Overview

The Accounts Receivable Specialist is responsible for overseeing the accounts receivable process with a focus on managing collection differences and tracking customer payment behaviors. The role ensures timely receipt of payments, resolves discrepancies, and supports cash flow management by maintaining accurate customer account records and effective collection strategies.

Specific responsibilities include:

Processing of Incoming Cash and Reconciliation:

· Oversee the receipt and proper application of customer payments through various methods (e.g., bank transfers and checks).

· Reconcile daily incoming cash deposits with the bank statement and conduct regular reconciliations of customer accounts to ensure accuracy of balances.

Collection Differences and Dispute Resolution:

· Communicate payment discrepancies, including short payments and overpayments with the corresponding sales office.

· Collaborate with internal teams and customers to address and rectify disputes, ensuring timely resolution.

· Maintain detailed records of customer interactions and actions taken to resolve collection differences.

Collections and Escalation:

· Monitor overdue accounts and initiate follow-up communications with customers regarding late payments.

· Develop and execute strategies to collect overdue amounts.

Track Payment Behaviors:

· Monitor and analyze customer payment trends to identify patterns, potential credit risks, and opportunities for improved collection strategies.

· Provide insights to senior management regarding high-risk accounts and recommend actions to mitigate future payment issues.

Reporting and Analysis:

· Prepare detailed reports on accounts receivable status, including aging reports, collection efforts, and outstanding balances.

· Analyze collection performance and recommend process improvements to reduce DSO (Days Sales Outstanding) and enhance cash flow.

· Report on collection differences, customer payment behaviors, and actions taken on overdue accounts to senior management.

Cross-Department Collaboration:

· Collaborate with sales to resolve payment disputes, manage credit terms, and support customer relationships.

· Provide senior management with updates on payment behaviors, collection activities, and account statuses.

Process Improvement and Compliance:

· Identify opportunities to streamline the accounts receivable and collection processes, improving efficiency and effectiveness.

· Ensure adherence to company policies, accounting standards, and regulatory requirements.

· Support audit processes by providing necessary documentation and insights related to accounts receivable.

Skills and Qualifications:

· Strong understanding of accounts receivable principles, collection processes, and dispute resolution.

· Experience tracking and analyzing customer payment behaviors to inform collection strategies.

· Proficiency in accounting software (e.g., SAP or similar ERP systems) is a plus.

· Strong organizational skills with attention to detail.

· Ability to analyze data, generate reports, and make recommendations to improve collection efforts.

Education and Experience:

· A bachelor’s degree in accounting, or business-related discipline is preferred.

· 3-5 years of experience in accounts receivable, with a focus on collections, payment discrepancies, and customer account management.

Key Competencies

· Critical thinking

· Organization

· Attention to detail

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Profit sharing
• Vision insurance

Physical Setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Yearly bonus

Work Location: In person

Salary : $50,000 - $60,000