Administrative Assistant 2 (Part-Time)

• This is a Part-Time position (15-20 hours per week) with flexible hours between 8am-5p, M-F.**
  
  

Summary: Provides administrative support and compiles and maintains personnel records by performing the following duties.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

Reads and routes incoming mail for department. Prepare outgoing mail.

Enters employee information into appropriate database.

Creates personnel files.

Organizes and files all documents in the appropriates sections in the Personnel files.

Maintains employee personnel, criminal history, and health files in current status.

Routes monthly reports to supervisors and/or employees as reminder of updates due for the month (this includes performance evaluations, drivers license renewal, TB tests, professional license/certifications, auto insurance, criminal backgrounds, etc)

Completes Motor Vehicle Records and other checks on new hires (if applicable) and rechecks on current employees as required.

Assist receptionist with switchboard relief during lunch, breaks, and other times as needed. Gives information to callers or routes calls to appropriate location.

Ensures that all paperwork is completed entirely.

Completes all data entry, such as new hire information into the HRIS, and training hours into the LMS.

Assist with audits, as needed.

Ensures terminated employee files are processed properly.

Compliance/HIPAA

While performing the duties of this job, employee will comply with all federal, state and local laws and regulations pertaining to Easterseals Arkansas.

Employee has no access to client files. Employee will not attempt to access any other protected health information unless otherwise approved by Supervisor or Privacy Officer.

Supervisory Responsibilities

None.