Office Administrator

ECAD’s Office Administrator is an energetic, amicable, and highly organized individual who provides key support to the Director of Development & Communications, and professional staff. This individual will work independently as well as in various teams. She or he is a
professional in her or his own right, and will be the first face and voice of the ECAD that many donors and prospective donors will encounter.

ESSENTIAL DUTIES AND RESPONSIBILITIES, including but not limited to:
● Maintains a neat and orderly office and storage area.
● Process donations, sends out acknowledgments and donor journeys
● Typing of correspondence: emails, faxes, memos, and letters as requested.
● Maintains general office equipment such as postage meter, fax machines, copier, and computers.
● Manages employee Time and Attendance, payroll, and new hire onboarding
● Assists with large mailings and shipments of materials; coordinating volunteers for assistance
when needed.
● Assists accounting with coordination of AMA reports and receipts.
● Maintains office supplies, filing, and email accounts.
● Manages, organizes, and updates relevant data using database applications.
● Assists in coordination, attends and represents the organization at various events as requested.
● Manages eCommerce online products available, inventory and purchases
● Manages various projects and activities as requested

QUALIFICATION REQUIREMENTS:

• Combined four years of full-time work experience and/or higher education.
• Demonstrated written and oral communication skills.
• Demonstrated ability to work independently and as a team.
• Minimum two years of clerical or administrative experience.
• Typing skills with at least 50 WPM.
• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint).
• Knowledge of general office machines and telephone systems.
• Sensitivity to the needs of persons with disabilities.
• High degree of discretion when dealing with confidential information.

EDUCATION and/or EXPERIENCE:

2 years working for a nonprofit or combined four years of full-time work experience and/or higher education.

LANGUAGE SKILLS:

• Ability to effectively present information to management in a prescribed style and format.
• Ability to respond in writing to situations and prepare reports to be presented to management or other key persons as required by management.

PHYSICAL DEMANDS: The physical demands here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to hold objects, and is required to talk and hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by the job include vision, distance vision, peripheral vision and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment can be loud.